After the Trip

 
 

Travel Voucher Packet

Upon return from his/her trip, the traveler must immediately submit a travel voucher and a statement of automobile mileage if a personal vehicle was used.. NYS requires that a voucher be submitted within 30 days of return.

A detailed justification must be attached for any expense that might seem excessive.  One example of this might be having an extra night hotel because of flight delays.

Original receipts, along with an agenda or program should be attached to the travel voucher. Failure to do so will result in delay in the processing of the voucher.

 

Typical Overnight Travel Voucher Packet Contains:

Travel Voucher – signed by supervisor and other account manager as needed

Personal Mileage Form

Hotel Receipt

Miscellaneous Receipts – gas, tolls, parking, baggage fee etc.

Agenda from conference or meeting.

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Typical Day-trip Travel Voucher includes:

 

Travel Voucher – signed by supervisor and other account manager as needed

Personal Mileage Form

Meal Receipts for Breakfast and Dinner only (if trip meets timing reqs)

Miscellaneous Receipts – gas, tolls, parking, etc.

Agenda from conference or meeting.