Proximity Travel

 
 

Travel in Proximity of Official Station or Home

When an employee is assigned to work at an alternate work location which is less than 35 miles from either his or her home or his or her official station, the employee is not considered to be in travel status, but rather is considered to be traveling in proximity of his or her official station. When traveling in proximity of home or official station, an employee using a personal vehicle, is, as outlined below, entitled to reimbursement of transportation expenses associated with travel:

• from home to an alternate work location
• between the official station and an alternate work location
• between alternate work locations
When travel is from an employee’s home to an alternate work location, transportation expenses must be reimbursed using the lesser of 1) mileage between the employee’s home and the alternate work location, or 2) mileage between the employee’s official station and the alternate work location, times the Internal Revenue Service mileage reimbursement rate. This reimbursement method is called the “lesser of mileage rule.”

When travel is between an employee’s official station and an alternate work location, or between two or more alternate work locations, transportation expenses will be reimbursed by payment for the actual mileage between such locations, times the Internal Revenue Service mileage reimbursement rate.

The expense of meals or lodging within the proximity of the official station will not normally be reimbursed, unless it is in the best interest of the State as determined by the head of the College's Business Office.

No transportation costs will be allowed between any employee's home and his or her official station.

If you have any questions, regarding this information, please contact Terri Thomas at ext. 2555 or Betty Tirado at ext. 2583.