August, 2007

Click here to see an Adobe Acrobat PDF version of this newsletter, suitable for printing.

Archives of CATPrints are available at http://www.oneonta.edu/technology/comptech/newsletter/
 

New Holiday File Available for Outlook

Users of Microsoft Outlook can download the latest set of dates for inclusion in Outlook Calendar. To do this, open Outlook and then go to your Internet Explorer Browser and type in http://www.oneonta.edu/calendar.hol.  Click "Open" and you will get a dialog box that offers you choices of which date sets to load:

 

Check the boxes next to the date sets you want and click OK. Outlook will load the dates and you will be all set!

Keep that confidential data secure

With the new semester getting underway, it is a great time to review your department’s IT security stance. Here are a few reminders of good habits you can implement to help secure sensitive data at work and at home.

• Always lock your computer when you when you walk away from it – even for a few minutes. Windows users should press Control-Alt-Delete and hit Enter. When you return, press Control-Alt-Delete again and enter your password – All your programs will be running as you left them.  Mac users can check out this article for some options to lock their screens http://www.macworld.com/weblogs/macosxhints/2006/01/lockscreen/index.php
• Never leave paper documents with sensitive data unattended. Always place them in a drawer or filing cabinet when not in use. Lock filing cabinets and desks containing sensitive data whenever possible. Always shred sensitive data before you dispose of it. (Keep this in mind at home as well – shred any sensitive personal documents and mail before disposal.)
• Never ever ever ever share your passwords with anyone! This applies to your Oneonta domain password and Banner password as well as your personal e-mail and on-line passwords.  Make sure you choose strong passwords that are easy for you to remember but hard for others to guess. See our Password Selection Guidelines here http://www.oneonta.edu/technology/security/password.asp.
• Be suspicious of any e-mail or phone call soliciting personal data, asking you to follow a link or fill out a form.  Never follow links in e-mails if you do not know who sent them and be very cautious even when you do know the sender.  Two recent malicious e-mails included a link to an e-card or a link to a youtube video. Both links look legitimate, but both infect your computer with a virus!

These basic security practices are required by SUNY Oneonta’s Security Program. You can read the Program here http://www.oneonta.edu/technology/security/ITSP.asp.  For further information on Information Security, schedule the Security Essentials presentation for your next departmental meeting. 

Call or e-mail Lesley Bidwell (bidwella@oneonta.edu, ext 2628) to schedule the presentation for your department or if you have any security-related questions.

Personal Call Policy

This is a reminder of the policy regarding personal use of college telephones by faculty and staff. This policy was established in 1992. 

Telephones are provided by the campus and the State of New York for professional use in order to accomplish our work.  As such, inappropriate and unreasonable usage of the telephone for personal business is discouraged. 

The full text of the College's Personal Call Policy is available at http://www.oneonta.edu/admin/telecomm/personal_use_phone.asp.  

WebFood and LaundryView Launch

A couple of months ago we wrote about two new services here on campuses - LaundryView, which allows a student to see the status of washers and dryers in their building from a website, and WebFood, which can be used to order food items from Mills Marketplace from a website for pickup later.  Both of these sites are now on line - WebFood (which staff can use with declining balance accounts) is at https://oneonta.webfood.com/, and LaundryView (which is not very useful to staff but interesting nonetheless) is at http://www.laundryview.com. 

For more information on using WebFood, contact OAS at x3352.

About Screen Resolution

As technology improves and the size of standard computer monitors continue to grow, web designers are basing their designs on a screen resolution of 1024 by 768 pixels.  On August 14, the College launched a re-designed home page, with an increase in the basic dimensions from the previous design. If your monitor is currently set to 800 by 600 pixels, then our web page may look "too big", like many other sites on the internet.

Changing your screen resolution will affect all programs and icons that you view on your computer.  If you have a hard time seeing your desktop icons at 800x600, you may not want to change your screen resolution to 1024x768, because they will become smaller.

If you wish to view or change your resolution to accommodate larger designs, and to minimize horizontal scrolling, you can follow these steps:

1. Minimize any open windows until you see your desktop.
2. Right-click on some free space, and choose Properties from the menu.
3. The Display Properties window will pop up, select the Settings tab.
4. Move the slider in the Screen Area section until it reads 1024 by 768 pixels.
5. Click OK.
6. Windows will ask you to confirm that changing your resolution is indeed what you want to do. After you've clicked OK again, your monitor may take few moments to adjust to the new resolution. Windows may then ask you to confirm the change one last time, choose Apply/OK.
    

If you have a question for Computer and Telecommunication Services about:

Computer Problems or Related Issues - Call the Information Technology Help Desk at 436-4567

Telephone Service or Problems - Call the Office of Telecommunications at 436-2577

Directory Assistance - call 436-3500