SUNY Oneonta

Academic Grievances

  1. A graduate student with an academic grievance should first try to resolve the problem with the faculty member involved. A grading judgment alone shall not be a basis for a grievance.
  2. If that fails, the student should confer with the chair of the department involved. The chair will attempt to mediate the dispute and may call on the departmental grievance committee to assist, if such a committee exists. If the matter cannot be resolved within the department, the chair will notify, in writing, the parties involved and the division dean.
  3. The student may then file a formal written complaint to the appropriate division dean. The complaint must be filed within 45 days of receiving notice that the department chair was unable to resolve the problem. The complaint must state a specific charge.
  4. The divisional dean may attempt to mediate or resolve the dispute informally, or may proceed with the appointment of an ad hoc grievance committee.
  5. The ad hoc committee will consist of three members of the SUNY Oneonta graduate teaching faculty. The grievant will name one member; the faculty member involved will name the second and the Chair of the College Graduate Committee will name the third, who will chair the ad hoc committee.
  6. When the committee is formed, the dean will announce its membership to the parties involved in the dispute.
  7. The ad hoc committee will
    1. Determine what evidence it needs and request it from the appropriate parties;
    2. Establish a schedule for hearing and determining the grievance, and announce it to the parties involved;
    3. Review the relevant materials, that may include existing policies and regulations, and written or oral statements from the parties involved or witnesses; and
    4. Report its findings and recommendations, in writing, to the parties involved, the dean, and the Chair of the College Graduate Committee.
  8. The ad hoc committee will try to complete its work within thirty days. If it cannot, it will notify the parties involved, the dean, and the Chair of the College Graduate Committee.
  9. If either party to the grievance disputes the findings and recommendations of the ad hoc committee, the divisional dean will refer the matter to the Provost for final decision.

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