Broadcast E-mail Policy

The President's Cabinet has adopted the following policy for email broadcasts:

For the purpose of this policy broadcast is defined as a mass email sent to all students, all faculty and staff, or both. Messages will be approved using these criteria:

1. Messages must be approved by the President or his designee with the exception of campus network or other computer related events.

2. Emergencies: facilities related campus wide class cancellations, inclement weather advisories, and other urgent messages of general concern.

3. Notification of campus network or other computer related events that affect many users.

4. Last minute cancellation of campus wide events

Please note: General announcements of meetings, events, or campus wide activities will not be approved for email broadcasts, with the exception of a weekly calendar of student events published by the Hunt Union. Such announcements are usually not time sensitive and can be better communicated via the Bulletin or campus mail. Computer Services has the right to approve or deny requests based on these criteria.

Broadcast email will be sent to an email address that has been designated by a student as their preferred email address. If no preferred address has been provided and the student does not have an oneonta.edu address then no email will be sent to that individual. In the case of faculty and staff, broadcasts will be sent to an oneonta.edu address. If a broadcast message is delivered to an oneonta.edu address and is not read within 30 days, the message will be automatically deleted.

Procedures for sending broadcast email: Persons needing to send an email broadcast message should email their message to Computer Services at broadcast.oneonta.edu. To ensure that the message goes out in a timely manner it is essential that the person requesting to send a broadcast speak directly to one of the following Computer Center personnel:

• Leon Lewis x2770

• Phil Bidwell x2710

• Joe Graig-Tiso x2622

Procedure for designating a preferred email address:

Students can designate one address as the preferred address. To do this a student should go to the Oneonta homepage, click on Student Services and follow the link for Preferred Email Address. After choosing the link for Personal Information and logging in with student number and PIN number, the student can then update Personal Information. One of the Personal Information categories is for Updating Email Addresses.

Approved by Cabinet January 8th, 2002