STUDENT LEAVES AND WITHDRAWALSNon-Academic Leave of AbsenceA non-academic leave of absence allows a student to take up to a year off from completing academic study. This type of leave is taken when a student does not intend to register for credit at another institution and plans to return to SUNY Oneonta to continue undergraduate study within a period of one year. While on a non-academic leave of absence, you remain an undergraduate student at SUNY Oneonta, allowing up to one year off from completing academic work. FAQs | Info Sheet | Application form (PDF)
Voluntary WithdrawalVoluntary withdrawals should be pursued if a student is transferring to another college, will be absent for more than one year, or has decided not to continue his/her education at Oneonta. This does not prevent such student from applying for readmission to SUNY Oneonta. Students who do withdraw and who subsequently wish to return to the College must follow the procedures for "Readmission". FAQs | Info Sheet | Begin voluntary withdrawal process
Non-Academic Leave of Absence FAQsWhat is the purpose of a non-academic leave of absence? A non-academic leave of absence allows a student to take up to a year off from completing academic study. This type of leave is taken when a student does not intend to register for credit at another institution and plans to return to SUNY Oneonta to continue undergraduate study within a period of one year. While on a non-academic leave of absence, you remain an undergraduate student at SUNY Oneonta, allowing up to one year off from completing academic work.
What are the qualifications for approval? You must be an undergraduate, degree student who has successfully completed at least one semester of study at SUNY Oneonta to apply for a leave of absence.
How do I apply? You may download the application form (PDF), or obtain a copy from the Office of Student Development.
Do I have to check out at the offices listed at the bottom of the form? As part of the leave procedure students who receive financial aid or loans must visit the Financial Aid Office. You are encouraged to discuss future applications for financial aid, loan repayment obligations, notification of the Higher Education Services Corporation and any other financial aid considerations. Checking out in the offices listed on the bottom of the form is for your benefit. These offices will be able to tell you anything you need to know about your account with them or obtain any additional information they may need.
What kind of refund can I expect if I apply for a non-academic leave once the semester has begun? Refer to section on refunds.
What happens with my board plan/Dragon Dollars? As part of the checkout procedure, you will need to checkout with the ID/Dining Card Office. You are encouraged to ask questions about your account at that time. OAS provides for a pro-rated refund taking into account an administrative overhead cost incurred, and the number of weeks which have passed at the time the student leaves the College. Details of the refund policy as well as a copy of that policy are available by calling OAS at 436-3367.
What is the last day to apply for a non-academic leave of absence? The last day to apply for a non-academic leave is two weeks before the end of classes. Check the Key Dates publication or Schedule of Classes.
What if I want to take classes elsewhere? You should apply for an academic leave of absence through Academic Advisement and obtain prior approval for the classes you plan to take.
What is the grading policy take a leave of absence from College: When a student takes a leave from college after the start of a semester, the policy for grades assigned to courses for which s/he is registered is the same as the course withdrawal policy. On the leave of absence application provided by the Office of Student Development, students must indicate the last day of class attendance. The Office of the Registrar will then assign the grade appropriate for that point in the semester. A student taking a leave prior to the mid-semester date leaves without penalty and is assigned a grade of W. If a student leaves officially after the deadline for individual course withdrawals and up to two weeks before the end of the semester, s/he will receive a "W" with a grade which indicates the quality of his/her work up to the time of the leave. No credit is issued for grade of W. Once a student has entered the last two weeks of classes, s/he is committed to that coursework and is ineligible to take a leave of absence or withdraw from college for the current semester.
Will I earn credit for coursework for the semester I am on a non-academic leave? No. You cannot earn any college credit during the period of your leave of absence. If you are currently enrolled, you will be withdrawn from your coursework. The Office of the Registrar will assign the grade appropriate for that point in the semester.
What if I do not plan to return to Oneonta? You should go through the process to withdraw from SUNY Oneonta. If you do not return from your leave you will be administratively withdrawn from the College.
If I take a leave for one semester, and I need longer what do I do? A written request for extension of a leave of absence must be filed with the Student Development Office prior to the beginning of the semester of scheduled return. In no case will a non-academic leave be granted for longer than one academic year.
I have heard the terms, “ personal leave of absence” and, “ medical leave of absence.” Which is a non-academic leave of absence? A non-academic leave of absence can be taken for personal, medical, military duty, or financial reasons. The reason for applying for the leave is asked on the application. In some cases, documentation of the reason for a leave is required.
Can I stay in my residence hall while on a non-academic leave of absence? No. If you are not earning credit for courses at SUNY Oneonta, your residence hall contract is not in effect for that semester. Students are expected to vacate their residence hall room within 48 hours of approval of their leave application.
What happens to a previously assigned grade of Incomplete? Even though you may not be enrolled for the full semester, previous semester incompletes must be made up by the specified dates. Incompletes not made up by those dates will revert to failure per college incomplete policy.
What do I do when I am ready to return to SUNY Oneonta? During the last semester of your leave of absence, you will have the opportunity to pre-enroll for the following semester via the world wide web. The schedule of classes and your appointment time will be available online at https://webservices.oneonta.edu/. Contact the Registrar’s Office at (607) 436-2531 for a printed copy of the schedule or to have your PIN reset. If your leave is for medical reasons, you are required to have a statement of clearance from your attending physician.
What do I have to do if I want to live on campus when I return from my leave? Contact the Office of Residential Community Life as soon as possible.
What do I do to apply for financial aid upon return to College? Contact the Financial Aid Office as soon as possible
Voluntary Withdrawal FAQs
Your withdrawal must be done in writing. Once you complete the withdrawal survey, you will be able to complete and print a voluntary withdrawal form. You will then need to sign the form, check out with the offices listed on the bottom section of the form, and return the completed form to the Student Development Office. An email confirmation of your withdrawal will be sent to your Oneonta.edu email address. If you do not receive this confirmation, please call the Student Development Office at 607-436-2513. Checking out in the offices listed
on the bottom of the form is for your benefit. These offices will be
able to tell you anything you need to know about your account with
them or obtain any additional information they may need.
Refund Information for Non Academic Leave of Absences and Voluntary WithdrawalsRefund Guidelines
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