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STUDENT LEAVES AND WITHDRAWALS
Quick Links
Non-Academic Leave of Absence
Voluntary Withdrawal
Refund Information
Acrobat pdf files:
Information Sheet for students applying for a Non-Academic Leave
Non-Academic
Leave of Absence Form
Information Sheet for students
applying for a Voluntary Withdrawal
Voluntary Withdrawal
Form
Non-Academic Leave of Absence
Frequently Asked
Questions
What is the purpose of a
non-academic leave of absence?
A non-academic leave of absence
allows a student to take up to a year off from completing academic
study. This type of leave is taken when a student does not intend to
register for credit at another institution and plans to return to
Oneonta State to continue undergraduate study within a period of one
year. While on a non-academic leave of absence, you remain an
undergraduate student at Oneonta State, allowing up to one year off
from completing academic work.
What are the qualifications for
approval?
You must be an undergraduate,
degree student who has successfully completed at least one semester of
study at Oneonta State to apply for a leave of absence.
How do I apply?
Obtain an application form from the
Office of Student Development or download the
Acrobat PDF version here.
Do I have to check out at the
offices listed at the bottom of the form?
As part of the leave procedure
students who receive financial aid or loans must visit the Financial
Aid Office. You are encouraged to discuss future applications for
financial aid, loan repayment obligations, notification of the Higher
Education Services Corporation and any other financial aid
considerations.
Checking out in the offices listed
on the bottom of the form is for your benefit. These offices will be
able to tell you anything you need to know about your account with
them or obtain any additional information they may need.
What kind of refund can I expect
if I apply for a non-academic leave once the semester has begun?
Refer to section on refunds.
What happens with my board
plan/Dragon Dollars?
As part of the checkout procedure,
you will need to checkout with the ID/Dining Card Office. You are
encouraged to ask questions about your account at that time. OAS
provides for a pro-rated refund taking into account an administrative
overhead cost incurred, and the number of weeks which have passed at
the time the student leaves the College. Details of the refund policy
as well as a copy of that policy are available by calling OAS at
436-3367.
What is the last day to apply for
a non-academic leave of absence?
The last day to apply for a
non-academic leave is two weeks before the end of classes. Check the
Key Dates publication or Schedule of Classes.
What if I want to take classes
elsewhere?
You should apply for an academic leave of absence through Academic
Advisement and obtain prior approval for the classes you plan to
take.
What is the grading
policy take a leave of absence from College:
When a student takes a
leave from college after the start of a semester, the policy for
grades assigned to courses for which s/he is registered is the same as
the course withdrawal policy. On the leave of absence application
provided by the Office of Student Development, students must indicate
the last day of class attendance. The Office of the Registrar will
then assign the grade appropriate for that point in the semester. A
student taking a leave prior to the mid-semester date leaves without
penalty and is assigned a grade of W. If a student leaves officially
after the deadline for individual course withdrawals and up to two
weeks before the end of the semester, s/he will receive a "W" with a
grade which indicates the quality of his/her work up to the time of
the leave. No credit is issued for grade of W. Once a student has
entered the last two weeks of classes, s/he is committed to that
coursework and is ineligible to take a leave of absence or withdraw
from college for the current semester.
Will I earn credit for coursework
for the semester I am on a non-academic leave?
No. You cannot earn any college
credit during the period of your leave of absence. If you are
currently enrolled, you will be withdrawn from your coursework. The
Office of the Registrar will assign the grade appropriate for that
point in the semester.
What if I do not plan to return
to Oneonta?
You should go through the process
to withdraw from Oneonta State. If you do not return from your leave
you will be administratively withdrawn from the College.
If I take a leave for one
semester, and I need longer what do I do?
A written request for extension of
a leave of absence must be filed with the Student Development Office
prior to the beginning of the semester of scheduled return. In no
case will a non-academic leave be granted for longer than one academic
year.
I have heard the terms, “
personal leave of absence” and, “ medical leave of absence.” Which is
a non-academic leave of absence?
A non-academic leave of absence can
be taken for personal, medical, military duty, or financial reasons.
The reason for applying for the leave is asked on the application. In
some cases, documentation of the reason for a leave is required.
Can I stay in my residence hall
while on a non-academic leave of absence?
No. If you are not earning credit
for courses at Oneonta State, your residence hall contract is not in
effect for that semester. Students are expected to vacate their
residence hall room within 48 hours of approval of their leave
application.
What happens to a previously
assigned grade of Incomplete?
Even though you may not be enrolled
for the full semester, previous semester incompletes must be made up
by the specified dates. Incompletes not made up by those dates will
revert to failure per college incomplete policy.
What do I do when I am ready to
return to Oneonta State?
During the last semester of your
leave of absence, you will have the opportunity to pre-enroll for the
following semester via the world wide web. The schedule of classes and
your appointment time will be available online at https://webservices.oneonta.edu/. Contact the Registrar’s Office at
(607) 436-2531 for a printed copy of the schedule or to have your PIN
reset.
If your leave is for medical
reasons, you are required to have a statement of clearance from your
attending physician.
What do I have to do if I want to
live on campus when I return from my leave?
Contact the Office of Residential
Community Life as soon as possible.
What do I do to apply for
financial aid upon return to College?
Contact the Financial Aid Office as
soon as possible
Frequently Asked Questions
How do I withdraw from college?
Your withdrawal must be done in writing. To obtain an application
form, contact the Office of Student Development at (607) 436-2513,
Netzer 119 or download the Adobe Acrobat PDF version of the form here.
A letter of confirmation of your withdrawal from College will be sent
to your permanent address. If you do not receive this confirmation,
please call the Student Development Office at 436-2513.
I am not a degree undergraduate student. Do I follow the same
procedure?
No. Non-degree undergraduate students need to contact the Office of
Continuing Education regarding the appropriate withdrawal procedure.
Degree or Non-degree Graduate students must contact the Graduate
Office regarding the appropriate withdrawal procedure.
Do I have to check out at the offices listed at the bottom of the
form?
As part of the withdrawal procedure students who receive financial aid
or loans must visit the Financial Aid Office. You are encouraged to
discuss future applications for financial aid, loan repayment
obligations, notification of the Higher Education Services Corporation
and any other financial aid considerations.
Checking out in the offices listed
on the bottom of the form is for your benefit. These offices will be
able to tell you anything you need to know about your account with
them or obtain any additional information they may need.
What kind of refund can I expect if withdrawal from College?
Refer to section on refunds.
What is the last day to withdraw from College?
The last day to withdraw from College is two weeks before the end of
classes. Check the Key Dates publication or Schedule of Classes.
What is the grading policy if I withdraw from College?
When a student withdraws from college after the start of a semester,
the policy for grades assigned to courses for which s/he is registered
is the same as the course withdrawal policy. On the withdrawal
application provided by the Office of Student Development, students
must indicate the last day of class attendance. The Office of the
Registrar will then assign the grade appropriate for that point in the
semester. A student withdrawing prior to the mid-semester date
withdraws without penalty and is assigned a grade of W. If a student
withdraws officially after the deadline for individual course
withdrawals and up to two weeks before the end of the semester, s/he
will receive a "W" with a grade which indicates the quality of his/her
work up to the time of withdrawal. No credit is issued for grade of W.
Once a student has entered the last two weeks of classes, s/he is
committed to that coursework and is ineligible to withdraw from
college.
What happens to a previously assigned grade of Incomplete?
Even though you may not be enrolled for the full semester, previous
semester incompletes must be made up by the specified dates.
Incompletes not made up by those dates will revert to failure per
college incomplete policy.
Can I stay in my residence hall while not attending classes?
No. If you are not earning credit for courses at Oneonta State, your
residence hall contract is not in effect. Students are expected to
vacate their residence hall room within 48 hours of submission of
their withdrawal application. You must follow the residence hall
checkout procedure.
What happens with my board plan/Dragon Dollars?
As part of the checkout procedure, you will need to checkout with the
ID/Dining Card Office. You are encouraged to ask questions about your
account at that time. OAS provides for a pro-rated refund taking into
account an administrative overhead cost incurred, and the number of
weeks which have passed at the time the student leaves the College.
Details of the refund policy as well as a copy of that policy are
available by calling OAS at 436-3367.
What if I want to attend Oneonta State in the future?
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Any student whose continuity of
attendance is interrupted to the extent that s/he fails to finish a
semester or is out a semester must apply for readmission. All
applicants for readmission are reviewed by the college Committee on
Student Progress and Status. Application for readmission does not
imply automatic readmission. All requests for readmission are
considered in light of current college policies and conditions.
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Applications for readmission may be
obtained from the Office of Academic Advisement, Netzer Administration
Building, Room 100 or at www.oneonta.edu/development/advise/.
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Note: There is a $20 readmission
application fee.
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Readmission applications must be
filed prior to:
July 1 - for consideration for Fall semester readmission
November 1 - for consideration for Spring semester readmission
May 1 - for consideration for Summer session readmission
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Students who have withdrawn for
medical reasons are required to contact the Health Center prior to
readmission. Students are required to submit a statement of clearance
from their attending physician. If the absence has been greater than
one academic year, the student must submit a new Health Report.
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Readmission does not guarantee
on-campus housing. The student must initiate contact with the college
Housing Office to be considered for a room in a residence hall.
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If a "Hold" has been placed on a
student's record while in attendance, or after withdrawal, the "Hold"
must be cleared before the application for readmission will be
processed.
Can I file a withdrawal application to be processed after
completion of the current semester?
Yes. You can file the withdrawal application and return it for end of
semester processing. If you are academically dismissed, you will not
be allowed to withdrawal from college.
Refund Information for Non Academic Leave of Absences
and Voluntary Withdrawals
Refund Guidelines
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College Fee: Refundable only if
student withdraws prior to the first day of classes.
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Tuition: Withdraw during: Percentage
of charge refunded:
First Week 100 percent
Second Week 70 percent
Third Week 50 percent
Fourth Week 30 percent
Remainder of semester No refund
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Comprehensive Student Fee: Fully
refundable before the first day of classes. On and after the first day
of classes, pro-rated the same as tuition refunds for the first four
weeks of school only.
-
Parking Fee: Refundable only if
student withdraws prior to the first day of classes. If paid in
advance for following semester, that semester's fee will be refunded.
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Vehicle Registration Fee:
Non-refundable.
- Room: Withdraw during: Percentage of
charge refunded:
1st thru 4th week: 75 percent
5th thru Mid-term: 50 percent
Remainder of semester: No refund
For refund purposes the withdrawal
date for students living on-campus is determined to be the date on
which the student vacates his/her room in the residence hall.
- Dining: Policy provides for a pro-rated refund taking into account
an administrative overhead cost incurred, and the number of weeks
which have passed at the time the student leaves the College. Details
of the refund policy as well as a copy of that policy are available by
calling OAS at 436-3367.
- Student Health Insurance: Refundable only if the student withdraws
prior to the first day of classes. If the insurance charge is not
refunded, coverage will remain in effect to the expiration date of
coverage.
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