Non-college sponsored events

The Hunt College Union has great meeting and event spaces that can host your events from 9 to 900 participants. Our on-campus caterer, Sodexo Dining Services can assist you in any catering needs. Room costs are, relatively, inexpensive and include many of your A/V needs. Our room fees include use of installed audio-visual (computer projection and basic sound in all spaces, PA systems where necessary) and internet access for presenters using our computers/laptops. Basic staffing, including setup, is also provided at no additional cost during normal building hours (varies based on when classes are in session). If outside of normal hours and/or staff needs to be brought in there will be charges but the fees are very reasonable. Wi-fi for guests is also available at a reasonable cost. Any non-college usage of space will require proof of insurance even if space rental fees are waived.

We have a ballroom, two additional multipurpose spaces, a theatre, five conference rooms, a conference receiving area (no additional charge if reserving rooms and available), and great open lobby spaces which can be reserved.

Our facilities are great for:

Standard Setup Types
Not all rooms can accommodate all room setup styles. Different setup styles also affect the room capacity (if you add tables you need to reduce the overall number). We have options. The Hunt Union staff will, of course, always assist you in exploring or identifying alternative arrangements for room sets and lighting.

With those factors in mind, here are the various kinds of setups you have to consider (the room listing below will tell you whether or not we can do that setup in that room)

Conference Style

Conference Style – depending on the room, this is either a hollow square or a hollow racetrack – this is best for meetings where all participants share but will also work for small presentations

Conference Style

Classroom Style – good for presentations to small groups or for giving exams where participation is limited and there is a main presenter

Conference Style

U-Shaped – good for presentations to larger groups where the facilitator needs to interact with everyone face to face

Conference Style

Auditorium or Lecture Style – best for performances and large presentations (maximizes space)

Conference Style

Banquet Style – good for meals and presentations where group work might be needed. We can seat 8-10 people at a standard round depending on needs. We also have some smaller tables that can be used for receptions (generally with limited seating).

If none of these work, we can consider a custom setup. Please make an appointment with our reservations coordinator to discuss.

Prices listed below are 100% waived for college functions sponsored by a department or recognized student organization. Faculty/Staff/Alumni/Students who wish to use facilities for personal events may get a 50% reduction in fee but will need to provide proof of insurance. All others will pay the fee unless it is waived by the President's Office as a service to the Oneonta community and will need to provide proof of insurance. Room rental fees are not subject to sales tax UNLESS you request catering in which case the sales tax rate established for Otsego County will be collected (8% as of 10/2014).

Room

Conference

Classroom

U-Shaped

Auditorium

Banquet

Price
(non-college events)

Ground Floor

 

The Waterfront

48

48

40

150

110

$125 (includes use of patio)

Susquehanna

24

24

n/a

50

n/a

$75

Union Square

n/a

n/a

n/a

45

45

$100

Red Dragon Theater

n/a

n/a

n/a

125

n/a

$150

First Floor

 

Butternut Valley Room

48

35

36

60

48**

$100

The Living Room*

n/a

n/a

n/a

100

100**

$275

International Lounge**

n/a

n/a

n/a

75

50

$175

Second Floor

 

The Ballroom
.........Front Section
.........Rear Section

n/a
n/a
40

300
180
120

n/a
n/a
60

800
400
300

420
220
200

$375

 

Catskill

24

24

18

n/a

n/a

$100

Glimmerglass

20

n/a

n/a

n/a

n/a

$100

Leatherstocking

24 (around table)

32

24

40

n/a

$75

* Space for booking Information/Fundraiser tables only.
** Unless specifically requested, we will use existing rectangular tables
**The Lounge is normally setup informally with soft seating and a few workstations.

We also have space available in lobbies and foyers that may be reserved by contacting our reservations coordinator. These are only for information tables and receptions and may not be setup with large amounts of chairs.

We have many types of furniture and specialty items, please read through this to make sure you are requesting the correct item and/or have to make any special requests:

Tables – In general, we have five different table types to utilize in varying amounts but, if needed, we can scrounge up some additional types:

  • Banquet Tables – these are 8’ long by 3’ wide and we have over 100 of these available depending upon other campus events.
  • Round Tables – these are 8’ in diameter and can seat 8-10 depending on how cozy you wish to get.
  • Conference Tables – these are 5’ long by 1.5' wide.
  • Small Rounds – these are wooden and 4’ in diameter. In general, these are only available in The Waterfront.
  • Reception Tables – these are 3’ in diameter and are made for standing at.

Chairs – in general, when chairs are requested, they are the hard plastic stackable kind. If you need a special chair for the stage or elsewhere, please make sure to note that. We have a limited number of padded chairs and stools for use in these cases.

Music Stands – we have a very limited number on hand in the Hunt Union.

The Grand Piano in the Ballroom is for use in this space only. The upright piano in the Main Lobby can be used in most locations inside Hunt Union. If you plan on using any of them, you should arrange to have them tuned as they are only tuned for special events and not on a regular basis. Sponsors who require tuning must pick up the costs.

Audio/Visual – We can handle most needs but also have the ability to request additional equipment from Tech Services. We will advise you if this is the case. College staff must either be present or take responsibility for use of Tech Services equipment scheduled by room sponsors.

Some food/catering notes:

  • Catering requires a minimum of 2 weeks advance notice to guarantee service.
  • Only finger foods or light coffee service are allowed in rooms with carpets (Glimmerglass, Catskill). No Meals are allowed to be served in these rooms and people are discouraged from bringing in their own.
  • Regrettably the Hunt Union does not permit the serving of Red Punch as it stains everything it touches.

Additional Guidelines:

  • Changes to reservations must be made prior to the Thursday before the event.  We will not accept changes made after this day.  It is your responsibility to read the confirmation and to inform the Hunt Union of any and all changes to the set up or equipment details.
  • Items may not be displayed on walls unless you contact us to discuss options.
  • Lighted candles are strictly prohibited.
  • Rooms will be set in the style you requested.  For safety reasons, please do not re-set the room, ask for assistance.
  • If you are using your own laptop, please do not disconnect our cables, ask for assistance.  All rooms are for PCs and if you intend to use a Mac, please let us know, the system may not support it.
  • Please make sure you vacate the room by the listed reservation time on your confirmation.
  • Please leave the room as you found it.   A fee will be incurred for excessive mess or damage.
  • Primary sponsor/contact for the reservation assumes financial responsibility for any damages to equipment and/or property resulting from use or negligence during the reserved time period.

MAKING YOUR ROOM REQUEST
Please contact our reservations coordinator Angela Deleski (phone: 607.436.3014) to discuss whether or not our spaces are right for you. We will gladly make an appointment to show you around and discuss options.