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SA Financial Management Procedures |
Although policies and procedures are developed by the SA E-Board and the SA Senate and interpreted by the SA Supreme Court, it is the responsibility of all students acting on behalf of the SA or it's clubs and organizations to protect the SA. Here are a few points designed to help you in this matter (this is not all policies but highlights, see the Policy Book for all). CONTRACTS - Only the Director of Campus Activities may sign contracts on behalf of the Student Association. You may be required to also utilize the SA Contract Rider. You may not write your own contract. If the party you are contracting with does not have their own contract, you may use the standard performance agreement found on the forms page. FUNDRAISING - SUNY Policy does not allow Student Activity Fee money to be donated directly. Additionally, the Student Association requires that proceeds be donated only AFTER initial investment is repaid (e.g. if you are having a back sale, you may donate whatever you have left after paying back the SA for any costs of supplies). The Director of the Hunt College Union cooridnates fundraising on behalf of the College. Make sure to complete the proper fundraising form prior to finalizing your event. This may take a few days as it will require 2-3 signatures. RECEIPTS/INVOICES - only receipts or invoices detailing what was purchased may be used as purchase documentation. (e.g. if you eat at a restaurant, a copy of the bill and not just a credit card receipt is required). SALES TAXES - see Tax Exempt Status Link
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This page was modified on 24 April 2012. |
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SUNY College at Oneonta - Ravine Parkway - Oneonta, NY 13820 - 607.436.3500 |
