 Information desk
A. No one except College Union employees are permitted behind the Information Desk.
B. Employees are under the general supervision of the Director.
C. Policy for making room reservations at the Hunt Union.
1. All reservations for the Hunt Union originate with the Reservations Secretary at the Hunt Union Information Desk (607-436-3722).
2. Facilities are reserved on a first come first served basis. College groups and clubs have first preference over outside groups.
3. All college reservations require a faculty’s signature. SA clubs and recognized Greek organizations will need a faculty advisor’s signature. Reservations are not authorized until Hunt Union Director signs. Off campus community groups will need a permit generated in the Director’s Office.
4. Reservation forms must be completed and returned to the Reservation Secretary at least one week prior to the event. The reservation will then be put into the Event Management System.
5. Any equipment and food requests should be arranged with the Audio Visual (435-3318) and Catering Service (435-3934) at least one week in advance.
6. All food requested must be ordered from our campus food service unless otherwise authorized by Dining Services. Full meals are not permitted in the conference rooms unless cleared with the director. Coffee hours are available.
7. All reservations are subject to the approval of the Hunt Union Director.
8. Conference Rooms available:
Leatherstocking: 2nd Floor, standard set up for up to 50 with tables and chairs
classroom style. Equipped with screen, blackboard, blinds, coat rack, phone and computer connections.
Catskill Room: 2nd Floor, modular tables with 24 chairs. Equipped with LCD projection and screen system, blackboard, coat rack, carpet, blinds, phone and computer connection.
Glimmerglass Room: 2nd Floor, standard setup round table with 20 chairs. Equipped with coffee service table, blinds on outside windows, LCD projector, screen, and phone and computer connections.
Susquehanna Room: Lower Level, standard set up 2 conference tables, with 12 chairs. Seats up to 35. Blinds, computer and phone connection.
9. Multipurpose Rooms available:
Ballroom: 2nd Floor, a multipurpose room that can be used for lectures, movies, special events, dinners, fairs, etc. Dinner capacity is 472 and lecture capacity 1000. 3x8 foot rectangular tables and 5 foot round tables are available. There is no permanent set up for this room. Equipped with 20x40 stage with sound, screen, lights, CD, DVD-VHS player, video projector, LCD hookup, phone and computer connections. This room can be divided in 2 sections for smaller groups.
Waterfront Café: Lower Level, a programming room with a capacity of 160 with a standard set up of 6 round tables with 4 chairs and some occasional lounging furniture. Equipped with a portable stage, sound system, screen and LCD projector, wooden dance floor, shades for windows, with access to the patio, upright piano, and gas fireplace.
Union Square: Lower Level, Informal “coffee house” setting with stage, café tables and chairs, occasional furniture, video & DVD capabilities and Internet access. Seats up to 60.
Red Dragon Theater: Lower Level, 125 seat multipurpose theater classroom. Equipped with LCD projector, CD player, Video and DVD player, screen and 125 theater style seats.
Butternut Valley: Main Floor (inside Snack Bar), multipurpose room with modular tables for meals or meetings. It is equipped with a fireplace, coat rack, blinds, phone and computer connections with easy access to the Yella’s restaurant.
International Lounge: Main Floor, This room is only be reserved on special occasions as it is a lounge area. Standard set up is with occasional furniture with flags, large open windows (without shades) overlooking the pond, and large TV.
Oneonta Lounge: Main Floor, This lounge is available for reservations. A group or club may meet in the room as it is an open public area. If such meetings infringe on the rights of other users, the group may be asked to leave the room. The room is furnished with soft-seating furniture, magazines, and board games. Please consult the activity board to see when the room is being reserved.
D. The Hunt Union Director reserves the right to determine the specific facilities to be used for activities. Determination will be made on the basis of type of event, size of group and availability of equipment. Refer all room inquiries to the Reservations Secretary or Hunt Union Director.
E. Facilities in the College Union may be reserved as a regular meeting place for college classes based on the discretion of the College Union Director.
F. Non-college groups - facilities will be available to bona fide groups, however, only at times when college related functions are not scheduled and a permit will be required.
G. Tables for selling items, giving information, distribution of pamphlets, etc., must be reserved in the same way as rooms.
H. Recognized student groups selling merchandise or collecting for charitable groups must file a Fund Raising-Selling Permit, which is to be attached to the approved reservation form. Fundraising forms are available online at http://HuntUnion.oneonta.edu under “forms and subscriptions.”
I. Use of candles or open flames is prohibited.
Posters
1. All signs and posters must be submitted to be approved at the Information Desk. Any posters not approved will be removed. Posters should not cover any other flyers or posters previously hung.
2. The Union staff will post all material on appropriate bulletin boards, and will remove materials after two weeks (non-dated materials).
Pond
Unless approved for classes and/or approved by UPD, Director of Facilities, and the Director of the Union, the pond’s use for recreational activities such as swimming, boating, fishing and ice-skating is at this time prohibited!
Meeting rooms
A. Rooms may be reserved by college or SA recognized groups for meetings, programs, etc.
B. Meeting Rooms in the College Union may be reserved as a regular meeting place for classes based on the discretion of the College Union Director.
Ballroom
A. Types of activities include but not limited to films, lectures, banquets, meetings, concerts, dances; the College Union Director must approve activities.
B. Room may be divided in two sections.
C. The reserving group is responsible for security, general cleanup and announcing ballroom/safety policies to those using the Ballroom.
Services
Hunt College Union offers a variety of services to the College community including:
• Magazines
• Red Dragon Theater-showing current blockbuster films on Fridays through Sundays.
• Massage Therapy Program on Tuesdays, Thursdays and Saturdays 11:00am -7:00pm call x 4205 for appointments
• Yella’s deli open seven days a week.
• Yella’s dining area w/ computers and printer access.
• Banking machines - ATM machines - Inside Sbarro area.
• Red Dragon Bookstore - newspapers, stamps, gifts and cards.
• Change Machine, free public phone, supplies, textbooks in Yella’s dining area.
• Tickets for C.U.A.C. events available at the Information Desk 1 pm to 4 pm Monday–Friday.
• Check Cashing & Dragon Dollars - ID Cards - Main Lobby.
• Gender and Sexuality Resource Center, 2nd floor.
• The Shipping Room, mail services, next to Yella’s on main floor, x3117
• State Times (student newspaper), Oneontan (yearbook), Student Association, all located in the lower level.
• The C.U.A.C. office is located in the Campus Life office, 2nd floor. (College Union Activity Council) x3012
• Inter-Greek Council office is located in the Campus Life Office, 2nd floor. x2052
We encourage you to take advantage of these services and the many programs offered at the Hunt College Union.
Campus activities
Feel free to call on the Campus Activities Director (x2550) for assistance in planning any activities your residence hall or organization may wish to present.
Fundraising events in Hunt College Union are restricted to one event per semester by any one campus organization or residence hall. Use of the Hunt Union facilities will always be at a premium and the major events sponsored by the College Union Activities Council will be given first preference |
