Academic Policies &
Regulations
Non-degree Undergraduate and Graduate Students (NDU’s and NDG’s)
Each semester, hundreds of individuals attend the College as non-matriculated
or non-degree students. These students are designated as non-degree
undergraduate (NDU) or non-degree graduate (NDG) students. These students
range from recent high school graduates who intend to become degree
candidates to older, non-traditional students who are taking individual
courses for personal or professional reasons. They have many, but not
all, of the privileges enjoyed by full time degree students.
Non-degree students have access to virtually all academic support services
provided by the College. These include academic advisement (through
the Continuing Education Office or Graduate Studies as appropriate),
the Learning Center, and Milne Library. They can also take advantage
of various student support services, including career counseling, personal
counseling, and the Health and Wellness Center. In addition, they can
take part in most student activities —clubs, performance ensembles,
and dramatic productions. Those who pay the Student Activity Fee can
attend Student Association-sponsored events on the same basis as other
students.
There are some things, however, for which non-degree students are not
eligible. Under no circumstances can they participate in intercollegiate
ath-letics. They are not eligible for most forms of financial aid. They
are generally not admitted to College residence halls.
Non-degree students must be admitted to the College. Application forms
are available from the Continuing Education Office or the Graduate Office.
Admission is granted for one semester and can be extended for additional
semesters provided non-degree students maintain good academic standing.
Non-degree students who fall below a 2.00 quality point average in any
semester are subject to dismissal through the same channels as any other
student. Once dismissed, they have the same right to appeal and are
subject to the same restrictions regarding readmission as all other
students.
Questions about non-degree status should be directed to the Office
of Graduate Studies, Continuing Education and Summer Sessions, 135 Netzer
Administration Building (607) 436-2522.
Grade Reports and Transcripts
Interim progress reports (mid-term grades) will be mailed to all undergra-duate
students. Final grades will be mailed to graduate students, non-degree
students, students enrolled in summer session and any under-graduate
student who has a semester or cumulative grade point average below 2.0.
All students may view their grades on-line as long as they do not have
a hold on their records.
Copies of student transcripts sent from colleges previously attended
become the property of the College at Oneonta. They are used for admissions
decisions and transfer evaluations. Students are advised to retain their
own copies of academic work taken prior to their admission to Oneonta.
The Registrar’s Office cannot transmit academic records from another
institution in a secondary manner.
For the Oneonta graduate, the first official transcript is free. Subsequent
transcripts are $5 each. Forms are available for requesting transcripts
in the Registrar’s Office or online at WWW.ONEONTA.EDU/REGISTRAR
Complete official copies of the student’s record (transcript) are provided
only upon written request by the student. Copies to be issued to third
parties must be accompanied by written releases from the student.
Grade reports and transcripts will not be issued to students who have
out-standing financial obligations to the College.
Transcript Notations
Because of the seriousness of disciplinary board cases, the College
will record the outcome of certain disciplinary actions on a student’s
transcript, in the form of a transcript comment. In disciplinary cases
involving withdrawal prior to a disciplinary hearing, Interim Suspension,
Suspension, or Expulsion, the student’s academic transcript shall be
noted as follows:
• Withdrawal: Student receives “W” or “W ( )” grades according to
estab-lished guidelines. Transcript comment reads: “Readmission subject
to Student Development Hearing.” Comment is removed if a student is
readmitted.
• Disciplinary Interim Suspension (pending SDB hearing): Student receives
“W” or “W ( )” grades according to established guidelines. Transcript
comment reads: “Disciplinarily suspended by the College on (date).”
• Disciplinary Suspension: Student receives “W” or “W ( )” grades
according to established guidelines. Transcript comment reads: “Disciplinarily
sus-pended by the College until (date).” Comment is removed when the
term of suspension expires.
• Disciplinary Expulsion: Student receives “W” or “W ( )” grades according
to established guidelines. Transcript comment reads: “Disciplinarily
expelled by the College on (date).”
After five years from the date of the student leaving the College for
with-drawal pending disciplinary hearing, Disciplinary Interim Suspension,
or Disciplinary Expulsion, the student may petition the Vice President
for Stu-dent Development to have the transcript comment removed. It
is the stu-dent’s responsibility to provide substantial evidence which
supports the petition and provides documentation of activities (work,
education, etc.) since their exit from Oneonta.
Change of Address
It is the responsibility of each student to notify the College of any
change of address. It is vital that the College be able to reach students,
and therefore to the student’s advantage that his/her current address
is on file. Notification of change of address is done in the Registrar’s
Office. Any changes in residence hall addresses must be done through
the Residence Life Office.
Preferred E-mail Address
Many offices and instructors communicate with students via e-mail. Be
sure to register your preferred e-mail address through Oneonta Web Services
(HTTP://WEBSERVICES.ONEONTA.EDU)
Policy Statement on Mandatory Placement
The College may require students to participate in testing to determine
course placement in selected subjects. As a result of such testing,
or based on other performance indicators, the College may require students
to com-plete identified courses. While most mandatory placement will
be the result of students’ performance on the College Placement Tests,
the Center for Academic Development and Enrichment has the authority
to determine mandatory placement for any student based on available
records and materials other than the College Placement Tests. At present,
testing and placement are carried out in the subject areas of writing,
reading, and mathematics. Placement in writing, reading, and mathematics
is mandatory.
Registration
Undergraduate Students
Full-Time: An undergraduate student enrolled in 12 semester hours or
more during the fall or spring semester is considered full-time. An
undergraduate student enrolled in 6 semester hours or more in one summer
session is considered full-time. The semester hour load for a full time
student is between 12 and 18 semester hours.
A student who wishes to register for more than 18 semester hours* may
do so under the following conditions:
• Students whose cumulative grade point average is 3.00 or above
need to obtain advisor’s approval on an add/drop form.
• Students whose cumulative grade point average is less than 3.00
need to obtain approval of both advisor and appropriate division dean
on an add/drop form.
*Note: credits for PHED activity and music performance are not counted
in the semester hour total when calculating the 18 semester hours.
Part-Time: An undergraduate student who registers for less than 12
hours is not considered a full time student. Fees will be based on academic
load and the student will not be eligible for most scholarship and incentive
awards.
Graduate Students
Full-Time: A graduate student enrolled in 12 semester hours or more
in the fall or spring semester is considered to be a full-time student.
A graduate assistant enrolled in 9 semester hours or more in the fall
or spring semester is considered to be a full-time student.
The maximum course load for fall or spring semesters is 15 semester
hours. The maximum course load for any summer session is 6 semester
hours.
Degree students must obtain advisor’s approval to register for more
than the maximum course load in any given semester.
Non-degree students must obtain approval of the Director of Graduate
Education to register for more than the maximum course load in any given
semester.
Adding Courses
Student Initiated
Students must initiate course adds. Refer to the semester Keydates and
Deadlines available on the Registrar’s web page at
WWW.ONEONTA.EDU/REGISTRAR Students may add courses during the first
five class days without penalty. Instructor signatures are not required
at this time unless the course is closed, has a restriction, or requires
special authorization.
After the add/drop period, but before the last day to add a course,
students must obtain the instructor’s permission and signature on an
add/drop form and process it at the appropriate registration site. A
late fee is assessed. The last day to add a full semester course is
the 10th class day; for half or mini courses the last day to add is
the day following the 3rd class meeting.
Students may not add classes after established deadlines, even if they
have attended the entire class. Exceptions may be made if very unusual
circumstances exist beyond the student’s control. In such cases, the
student should file a petition for exception with the dean of the academic
department in which the course is offered.
Instructor Initiated
Instructors may not register students in classes, nor may they request
that students be added to class rosters. Registration is the responsibility
of the student. Instructors may not add names and assign grades to final
grade sheets.
Dropping Courses
Student Initiated
Students may drop a course during the add/drop period without penalty
(no fee, no “W” grade). Refer to the semester Keydates and Deadlines
available on the Registrar’s web page:
WWW.ONEONTA.EDU/REGISTRAR Students should refer to the Schedule of Classes
for current procedures. After the add/drop period, but prior to the
last day to withdraw from an individual course, students must complete
an add/drop form and process it at the appropriate registration site.
Students will receive a “W” and be assessed a late drop fee. Instructor
signatures are not required to drop a course.
Students still enrolled in a course after the last date to withdraw
from an individual course will be committed to the course and will receive
a final grade (not a “W”, incomplete or pending grade), even if the
student never attended or stopped attending the course.
Students should not assume that all faculty will use the “WI” option.
It is possible for a student to have never attended or stopped attending
and receive a failing grade in a course.
Students who withdraw after the first day of classes incur tuition
liability. The Tuition Liability Schedule is available in the printed
Schedule of Classes or by contacting the Office of Student Accounts.
Instructor Initiated
Instructors may request removal of a student for reasons of poor attendance
up until the last day to drop an individual course. Please see the section
on Class Attendance.
Repeating Courses
The College is not obligated to provide an opportunity for students
to repeat a course that is no longer offered.
Undergraduate Students
For a course initially taken prior to fall 1994 and subsequently repeated,
the transcript will reflect both courses and grades; both grades will
be calculated in the grade point average.
For a course initially taken in the fall of 1994 or thereafter and
subsequently repeated, the transcript will reflect both courses and
grades; only the higher grade will be calculated in the grade point
average.
In both cases, credit will be granted only once. In courses that are
allowed to be repeated (e.g., COMP 100 to a maximum of 6 semester hours),
the repeat rule will be applied after the maximum credits are achieved.
Exceptions to this (e.g., student fails COMP 100 the first time and
wishes to improve GPA via the repeat rule) may be directed to the Committee
on Student Progress and Status via the College Registrar (128 Netzer).
Students may not repeat a course using the Pass/Fail grading option,
course challenge, or with an independent study registration. Students
may not take equivalent courses at this campus or at another institution
to replace grades earned at Oneonta.
Graduate Students
Students must repeat required courses for which they earn a grade of
“C-” or below unless otherwise stated in the requirements of the individual
graduate programs. Required courses may be repeated only once. Elective
courses may not be repeated.
Course Substitutions
Undergraduate Students
If a student wishes to substitute a course for one of the courses required
in the major, in its entirety as registered with the State Education
Department, including courses within Related Work or Concentration,
the substitution requires approval by the student’s academic advisor
in the major; the de-partment chair in the student’s major; and for
education majors, the chair of the department that offers the course
being replaced or waived.
Forms are available from the Office of Academic Advisement and Orientation.
Forms must not be given to students at any point during the process.
Once the process is complete, the student will be sent a copy of the
completed form.
Graduate Students
Prior to registration, degree students who wish to substitute courses
must request their faculty advisor to file a Prior Approval For Course
Substitution form. Forms are available in the Graduate Office.
Class Attendance
General Policies
Regular class attendance is expected of all students.
Instructors must include a written statement of requirements regarding
at-tendance and class participation in a course syllabus that should
be distributed by the second class day.
Whether an absence is excused or unexcused, students have full responsibility
for obtaining information and assignments covered during the class or
laboratory periods missed. While the instructor has an obligation to
help students who have missed classes for bona fide reasons, such assistance
shall not require unreasonable effort by the instructor.
If informed, the Office of Student Development will notify faculty
of student absence when students are unable to contact their faculty.
This will be done in the following situations:
a. when a student is staying in the hospital for several days;
b. when a student leaves campus quickly and unexpectedly due to reasons
beyond his/her control and will not return for several days;
c. when a student unexpectedly cannot return to campus due to reasons
beyond his/her control.
Student Health Services’ Notification Policy for Student Illness
Responsibility for class and lab attendance rests primarily with the
student. The Health Center encourages students to assume their responsibility
by communicating directly with instructors concerning class and lab
absence. The Health Center does not issue written excuses/clinic visit
notes to stu-dents for classes missed due to short-term illness or visits
to the Health Center. If a student is advised not to attend class due
to long-term illness or serious injury, faculty will be notified by
the Office of Student Development via notification from the Student
Health Center. When indicated as part of clinical management for short-term
illness or less serious injury, the Heath Center may recommend deferment
of responsibilities, non participation in certain activities, and other
appropriate measures for “health reasons.” Participation deferments
are written at the discretion of the Physician or Nurse Practitioner.
The Student Health Center will, with documented authorization from the
student, verify an illness or injury if the faculty member wishes to
call.
After receiving medical treatment at the Health Center, unless told
other-wise, it is expected that the student will return to class or
lab. If the student chooses not to attend class or lab, that decision
is the student’s responsibility and notification to faculty rests with
the student.
Excused Absences
Field Trips: Extended field trips may remove students from classes of
other faculty members. Instructors should not interfere with the student’s
right or responsibility to go on any College approved extended field
trip. See “Field Trip Policies and Procedures” in the General Information,
Policies and Pro-cedures chapter for additional details.
Religious Reasons: State Education law (Section 224-a) states that
any student who is unable, because of his or her religious beliefs,
to attend classes on a particular day or days shall be excused from
any examinations, study or work requirements. The College is obligated
to provide an equivalent opportunity for students to make up any examination,
study or work requirement that he or she may have missed because of
such absence (complete text of the law is located in the General Information,
Policies, and Procedures chapter).
Military Leave: Students called to military duty should contact instructors
immediately and discuss jointly with them and the Office of Student
Development length of absence if known and if a formal leave would be
appropriate.
Jury Duty: Student is required to show proof to instructors.
Intercollegiate Athletics: Students on College athletic teams should
not be required to attend class at times that conflict with official
intercollegiate athletic events or be denied the same opportunity to
make up the work or demonstrate competence that would be given any other
students with a legitimate reason for absence, such as illness or a
co-curricular field trip. Athletic absences should be treated the same
as other excused absences.
Trips of College Performing Organizations: Students absent due to College
Performances should not be required to attend classes at times that
conflict with these performance schedules nor should they be denied
the same opportunity to make up the work or demonstrate competence that
would be given any other student with a legitimate reason for absence,
such as illness or a co-curricular field trip.
Documented Illness: Student should communicate directly with instructors
if they will miss classes due to illness. The Student Health Center
will not provide excuses for students who miss classes due to an appointment
or walk-in visit at the Center. The Student Health Center will, with
documented authorization from the student, be glad to verify an illness
or injury if the instructor wishes to call. If a student is advised
not to attend class due to long-term illness or serious injury, the
Office of Student Development will notify instructors.
Death of a Close Relative: Students should contact instructors individually
or may contact the Office of Student Development who will then notify
instructors of anticipated duration of absence.
Inclement Weather: At the request of the College Senate, the following
statement is part of the College’s policy on inclement weather: “Commuting
students who miss classes due to inclement weather will be permitted
to make up academic work without penalty.”
Other: Natural calamities, accidents beyond student’s control, and
other appropriate reasons deemed valid by the instructor.
Unexcused Absences
It is assumed that excessive absence will result ultimately in inferior
aca-demic achievement by the student.
Instructors who note that a student is absent for an extended period
of time (three consecutive absences) may report this to the Office of
Student De-velopment if they feel the student may be ill, is in trouble,
or has left the College.
Non-attendance – First Week of Classes
• Students must attend one of the first two class hours in each course
as well as the first laboratory (if applicable) or the instructor
may have the student removed from the course.
• If an illness or unavoidable circumstance prevents the student from
meeting this attendance requirement, the student must notify the instructor
or the academic department office of his/her intention to attend the
course. If neither can be reached the student may ask the Office of
Student Development to notify the instructor or department office.
Such notification must occur during the first three class days of
the semester.
Flagrant Non-Attendance
• Students missing 25% or more of class, any time from the second
week of class up until the last day to withdraw from an individual
course (see Keydates and Deadlines or Faculty Reference Guide for
specific dates) may be removed from the course by the instructor.
• The Registrar will assign a “WI” (Involuntary Withdrawal) grade.
• Students appearing on the final grade sheet will be assigned a final
grade (not a “W”, Incomplete or Pending grade), regardless of student’s
class attendance.
Classes Before and After Vacations (Senate Resolution)
The main business of the College is instruction. Instruction takes prece-dence
over vacations, bus schedules, or personal convenience. Classes before
and after vacations are a significant part of instructional time. Instructors
will include significant materials in these classes and will at their
discretion schedule examinations or other written assignments for these
days.
Absence Prior to Final Exams
Students who have missed three weeks of classes immediately prior to
the final examination may be barred from the examination. In such cases
the student may receive any grade deemed appropriate by the instructor,
as long as it is consistent with College policy. For example, instructors
may not assign “W” grades. Incomplete and Pending grades must be assigned
only under policies governing them.
Grading Policies and Procedures
Grade Posting
Federal law (FERPA) prohibits posting grades using students’ name and/or
Social Security number, and/or Oneonta ID number, or any part thereof.
However it is possible to post by a code name or number (not the Oneonta
ID #, S.S. # or any part thereof) agreed to by the student and faculty
mem-ber.
It is also against FERPA regulations to leave students’ graded course
work in a general pick up area. Graded course work must be returned
individually to students. Violations of this law can result in termination
of Federal funding to the College.
Questions regarding posting of grades should be directed to the Registrar’s
Office (x2472).
Interim Progress Reports (Mid-Term Grades)
Faculty are required to submit Interim Progress Reports for all undergra-duate
students (degree and non-degree). Interim grades are not required for
mini- and half-semester courses. Interim grades do not apply to graduate
students.
Grading Scale for Mid-Term Grades
3 - satisfactory (“A” through “C”; or
“Pass” for Pass/Fail grading)
2 - marginal (“C-” through “D-”)
1 - unacceptable (unacceptable
academic performance or
participation)
0 - faculty unable to provide
evaluation
NR - faculty did not submit grade
There may be a limited number of other courses where early evaluation
is inappropriate or impossible; reports are expected for all standard
undergraduate courses, and especially for all general education courses.
Interim grades are due from faculty within the first six weeks of the
semester. Specific deadlines are available on the Keydates and Deadlines
distributed prior to the beginning of each semester. They are also available
on the Registrar’s web page at
WWW.ONEONTA.EDU/REGISTRAR Students are sent results prior to the last
day to withdraw from an individual course.
Final Grades
All faculty are required to submit final grades no later than 48 hours
after administration of the final exam. Grades are available to students
via the web, usually three working days after the last day of finals.
Grade Changes
Letter grades on file with the Registrar at the end of a semester are
final unless an error in calculating the grade is discovered. If so,
the instructor must file a grade change form explaining, in detail,
the error. This form requires the approval of the department chair and
is then processed by the Registrar. Grade changes that are not consistent
with academic policy will be reviewed by the appropriate dean. The student
will receive an updated grade mailer reflecting the grade change and
revised grade point average. Permitting a student to submit missing
work or extra credit to improve a grade, or re-evaluating an individual’s
course work after grades have been submitted is not acceptable.
It is the student’s responsibility to call the instructor’s attention
to a possible grading error in a timely manner, typically during the
semester following that in which the questioned grade was received.
If twelve months have elapsed since the grade was issued, no grade change
will be made.
Changes from “I” (Incomplete) or “PEN” (Pending) to a final grade do
not require department chair approval.
Incomplete Grades
Incomplete grades may be assigned only on request by the student and
only under the following conditions:
• A majority of the course work has been completed
• Completion was not possible due to circumstances beyond the student’s
control
• Course work can be completed without additional faculty instruction.
Faculty may not assign an incomplete in circumstances where the student’s
performance to date clearly indicates an inability to pass the course
as originally structured in the syllabus. Faculty may not assign an
incomplete grade in place of a failing grade or because the student
stopped attending class.
An example of acceptable circumstances would be a student who missed
the final exam or final paper because of an illness or family emergency
that can be documented.
Faculty may not assign an incomplete grade without the student’s know-ledge.
An understanding of the remaining course requirements and the deadline
for completion of them must be established between the student and faculty
member prior to assigning the incomplete.
Faculty must complete an Incomplete Grade Agreement Form and submit
it to the Registrar’s Office at the same time end-of-term grades are
submitted.
Students must not re-register for the course in order to complete the
course work. If they do, a failing grade will be assigned for the first
course registration.
Deadlines for completing incompletes are determined by the course instructor.
However, they must be within College designated deadlines noted below.
• For incompletes received in spring or summer terms, the deadline
for completion is the last week of November unless course instructor
deter-mines an earlier date.
• For incompletes received in fall terms, the deadline for completion
is the last week in April unless course instructor determines an earlier
date.
Specific dates are posted in Keydates and Deadlines distributed each
semester to faculty and students. They are also available on the Registrar’s
web page at
WWW.ONEONTA.EDU/REGISTRAR
Extension of the deadline beyond the College designated one should
not be necessary. However, under extreme circumstances, a student may
submit a Petition for Extension of Incomplete form. The petition must
state reasons for the request, and contain documentation supporting
the request. The student submits the petition to the course instructor
and advisor for signature indicating support of the request. The petition
is then submitted to the division dean for final approval. The approved
forms are submitted to the Registrar for recording.
Throughout the semester, the Registrar will send notification of outstanding
incompletes to students and their instructors, indicating specific deadlines
and any approved extension dates.
Any incomplete grades not resolved by the established deadline via
incomplete extension form or grade change form will be converted to
failing grades. These failing grades will not be changed back to incomplete
grades, so both faculty and students must be attentive to these deadlines.
Incomplete grades may not be changed to “W” grades at a later date.
Degrees will not be awarded to students who have Incomplete grades.
The student must opt to change the Incomplete to an “E/F” or complete
the course work and reapply for the degree during the semester in which
the course requirements are completed.
Final Exams
Instructors must follow the final exam schedule as posted in Keydates
and Deadlines (WWW.ONEONTA.EDU/REGISTRAR). The final exam week is part
of the 15 class weeks required by the State Education Department. If
an instructor does not hold a final examination, the final examination
period must be used as the final class day. Exceptions to this may be
made only in an emergency and only with prior approval of the department
chair and the division dean. Under no condition shall a study day be
used to administer a final exam.
Students are held responsible for selecting a course schedule with
the final exam schedule in mind. There is no policy preventing a student
from having more than two final exams in one day.
Academic Grievances – Undergraduate Students
The Subcommittee on Undergraduate Student Academic Grievances was founded
to ensure fair, orderly and expeditious consideration for any students
who feel they may have an individual grievance relating to such mat-ters
as grading practices, application of curriculum restrictions, nature
or method of instruction or course content. A student’s dissatisfaction
with an instructor’s grading judgment does not constitute a grievance.
The Subcommittee shall consist of two undergraduate students and two
alternates (chosen in the same way as students on other College committees),
two faculty members and two alternates elected by the faculty, and one
administrator appointed by the Provost. The administrative appointee
and the faculty members shall serve three-year terms, except that in
the initial election, one faculty member will be elected for a two-year
term. Students shall serve one-year terms.
The Subcommittee shall adjudicate each case according to common and
accepted academic practices. It shall sustain grievances where instructors
have not employed such practices and reject grievances where instructors
have employed such practices.
Procedure
Students having academic grievances should adhere to the following pro-cedure:
Step 1: Confer with the instructor involved in an attempt to solve the
prob-lem.
Step 2: If still unsatisfied, confer with the Student Academic Grievance
Committee of the department involved in a second effort to achieve a
resolution. A department should first determine if the matter brought
to it is grievable under existing policies. If the matter is grievable,
the departmental grievance committee should attempt to arbitrate differences.
After its attempt to arbitrate the grievance, the departmental committee
should inform the student whether or not it has secured a solution agreeable
to both parties.
Step 3: If the arbitration fails, the student may carry the grievance
to the Subcommittee on Student Academic Grievances, where it will be
adjudi-cated. The departmental committee does not have the power to
adjudicate.
Operating Guidelines for the Subcommittee on Undergraduate Student
Academic Grievances
The Subcommittee will use its own judgment of common and accepted academic
practices in reviewing the acceptability of particular academic practices
and their applications to the grievances in question.
The Subcommittee will consult with the student(s) involved and other
rele-vant parties in its effort to reach a decision. (The chairs of
Elementary and Adolescence Education will be consulted in appeals involving
student teaching for their respective areas.)
After considering a grievance, the Subcommittee shall designate a specific
course of action or disposition. The Subcommittee shall give in writing
to all direct parties of a grievance a statement of its disposition
and a justification of its decision. The Subcommittee’s decisions shall
be final and shall be justifiable according to accepted academic practices.
Accepted academic practices may be defined by the faculty in meeting
may define academic practices and the Committee on Instruction shall
move for such a definition when requested to do so by any party to a
grievance. Such definitions shall be binding upon the Subcommittee.
Academic Grievances – Graduate Students
1. A graduate student with an academic grievance should first try to
re-solve the problem with the faculty member involved. A grading judgment
alone shall not be a basis for a grievance.
2. If that fails, the student should confer with the chair of the department
involved. The chair will attempt to mediate the dispute and may call
on the departmental grievance committee to assist, if such a committee
exists. If the matter cannot be resolved within the department, the
chair will notify, in writing, the parties involved and the division
dean.
3. The student may then file a formal written complaint to the appropriate
division dean. The complaint must be filed within 45 days of receiving
notice that the department chair was unable to resolve the problem.
The complaint must state a specific charge.
4. The dean may attempt to mediate or resolve the dispute informally,
or may proceed with the appointment of an ad hoc grievance committee.
5. The ad hoc committee will consist of three members of the SUNY Oneonta
graduate teaching faculty. The grievant will name one mem-ber; the faculty
member involved will name the second and the Chair of the College Graduate
Committee will name the third, who will chair the ad hoc committee.
6. When the committee is formed, the dean will announce its membership
to the parties involved in the dispute.
7. The ad hoc committee will
a. Determine what evidence it needs and request it from the appropriate
parties;
b. Establish a schedule for hearing and determining the grievance, and
announce it to the parties involved;
c. Review the relevant materials, that may include existing policies
and regulations, and written or oral statements from the parties involved
or witnesses; and
d. Report its findings and recommendations, in writing, to the parties
involved, the dean, and the Chair of the College Graduate Committee.
8. The ad hoc committee will try to complete its work within thirty
days. If it cannot, it will notify the parties involved, the dean, and
the Chair of the College Graduate Committee.
9. If either party to the grievance disputes the findings and recommenda-tions
of the ad hoc committee, the dean will refer the matter to the Provost
for final decision.
Graduation
Diploma Application
Undergraduate students who wish to graduate must file a Diploma Application
in the semester prior to their intended graduation.
Graduate students file during the semester of their intended graduation.
Applications are submitted to the Registrar’s Office, Degree Services
(Netzer 130).
Specific deadlines are found in Keydates and Deadlines published by
the Registrar’s Office. WWW.ONEONTA.EDU/REGISTRAR
Certification of Degree Requirements
The Office of the Registrar certifies completion of degree requirements
for undergraduate students.
The Office of Graduate Studies certifies completion of degree requirements
for graduate students.
Since grades are still being processed at the time of ceremonies, final
official transcripts and diplomas are mailed to students. Students needing
proof of graduation may request a “Statement of Degree” from the Registrar’s
Office. These statements will not be provided if a student has an outstanding
financial obligation to the College.
Ceremonies
There are three graduation dates each year: August, December, and May.
There is no ceremony related to August graduation. Participation in
any of the ceremonies is not an indication of degree completion.
December Graduates: For December graduates there is a Candidate Rec-ognition
Ceremony prior to the end of the semester. It is an abbreviated form
of the May Commencement Ceremony. December graduates may choose to attend
the Candidate Recognition Ceremony, the subsequent May Commencement,
or both. The December Candidate Recognition Ceremony is held on a Sunday.
May Graduates:The May Commencement Ceremony is held on a Saturday.
Students who apply for graduation in a timely manner will receive information
regarding tickets, caps and gowns, etc., by mail.
August Graduates: Undergraduate students who have submitted a diploma
application for an August degree may either attend the previous May
or the subsequent May Commencement Ceremony. Graduate students who are
August degree candidates may not attend the previous May Commence-ment
Ceremony.
Direct links to detailed information regarding the Recognition Ceremony
and Commencement Ceremony are available on the Oneonta home page at
WWW.ONEONTA.EDU
Dates and Deadlines
Diploma application deadlines , Recognition Ceremony and Commencement
Ceremony dates are in the Keydates and Deadlines on the Registrar’s
Web Page at WWW.ONEONTA.EDU/REGISTRAR
Diplomas
Diplomas are mailed to an address designated by the student, usually
four weeks after graduation. Diplomas contain the type of degree awarded
(B.A., M.S.Ed., etc.) and Latin honors , if earned. SUNY-wide policy
prohibits the printing of the major(s) on the diploma. Degree, major(s),
concentration(s), minor(s), and Latin honors awarded do appear on the
Academic Transcript which is considered the official document of earned
degrees.
Statements of Degree Earned
Students needing proof of graduation may contact Degree Services for
a printed Statement of Degree, containing the Official College Seal.
(Netzer 130, x3215)
Outstanding Financial Obligations (Holds)
Students with outstanding financial obligations to the College are permitted
to attend graduation ceremonies. However, they will not receive diplomas,
transcripts or statements of degree until all financial aid obligations
are met. |
