Scholarship Policy

 
 

 

These general policies may be superseded as conveyed in your official scholarship award letter. Unless specifically stated otherwise our institutional scholarship policies and eligibility criteria include:


General Eligibility

  • New awards offered to continuing students; students must meet academic eligibility for the specific scholarship at the end of each academic term.
  • Awards offered to incoming fall semester freshman; students must meet academic (GPA) eligibility for the specific scholarship by the end of Spring semester and at the end of every semester thereafter. In other words there is no GPA review at the end of fall semester.
  • Recipients must be matriculated in a degree program and registered full time consistent with Federal regulations; negotiate a valid consortium agreement, serve on a full-time internship or enroll full time in a study abroad program.
  •  Review of scholarship eligibility (Discovery) occurs continually.
  • Recipients must agree to release identity and descriptive information for use in college publications and news releases.
  • Many scholarship awards are based on financial need, which is defined by FAFSA data for the appropriate year; priority consideration for new awards is for FAFSA filing dates prior to March 1. Many scholarships, even those not based on need, are selected from FAFSA applicants with priority to applicants with FAFSA filing dates prior to March 1 of the award year.

Awarding

  • All awards are subject to available funding levels, which may change during an award year.
  • Scholarships are awarded by fund managers in various campus departments and office. In most cases, eligibility is determined from institutional data contained in admission records, financial aid records and academic records. With few exceptions, application to specific scholarship programs is not necessary.
  • The award process occurs throughout the year.
  • ¬†If you receive Federal (Title IV)/State Financial Aid, regulations mandate certain actions by the financial aid office when additional resources (scholarships) are awarded. For example, the scholarship may reduce loan or work-study program amounts.

Notification

  • A letter detailing scholarship terms and conditions will serve as the official notice of your scholarship award. Keep this letter for future reference.
  • Award amounts may differ from original award, in renewable terms (out terms). Subsequent award amounts (amounts in out terms) are communicated in the same way and with all other financial aid awards.
  • ¬†Scholarship awards are made possible through generous gifts from donors, many of whom are SUNY Oneonta alumni. The college encourages students who have benefited from the generosity of others to make a similar investment when they are in a financial position to do so. Recipients will be provided with information regarding the donor for the purpose of sending a letter of appreciation through the Office of College Advancement. It is the expectation of the College at Oneonta Foundation that recipients write letters of appreciation to donors.

Renewable Scholarships

  • Many scholarships are automatically renewable, extended to successive future semesters, for a period of time (out terms) typically not to exceed 8 semesters so long as you continue to meet eligibility guidelines. If you lose eligibility for a semester you are not entitled to the scholarship for any future semester.
  • Cumulative institutional GPA's (based on a 4.0 scale and including only credits taken at SUNY Oneonta through the last completed term) are reviewed at the completion of every term, with the exception of incoming fall freshmen as noted above.
  • Filing of a diploma application will confirm a student’s graduation term and result in cancellation of any future scholarship awards.

Loss of Eligibility/ Appeals

  • It is the recipients responsibility to be familiar with the terms and conditions, and scholarship policy as explained on this page. Recipients will not receive warnings or notifications for failing to meet terms and conditions. We review terms and conditions (Discovery) on a continual basis except for GPA requirements, which is specified above. It is possible discovery (failure to meet terms and conditions) will not occur immediately, and may in fact occur after the recipient benefits in some way (billing deferral, disbursement, refunds, etc.). Timing of discovery does not affect eligibility or constitute eligibility. We reserve the right to cancel any scholarship at such time discovery is made regardless of timing.
  • Awards are made and disbursed early in the term, however, you are only considered eligible for the scholarship so long as you continue to meet eligibility criteria through the last day of the term for which the award is granted, except in cases of withdrawal and leave of absence requests.
  • ¬†Scholarships designated for specific majors requires you to be in the major for the entire term of the scholarship award. In other words, if you change your major in the middle of a term, and your new major does not meet the terms and conditions of your scholarship, you will lose the scholarship for that term.
  • Students who withdraw or take a leave of absence before the end of the Return to Title IV date (the date by which 60% of the semester has occurred, as defined by the Department of Education) lose scholarship funding. Students who withdraw or take a leave of absence after the Return to Title IV date will retain scholarship funding for that semester.
  • You may appeal the loss of scholarship eligibility. You can obtain Appeal forms here. Submit completed appeals to Director of Financial Aid. Appeals are reviewed by the Scholarship Committee which meets only periodically. As with all awards, all successful appeals are subject to availability of funding.

Disclaimers

  • The laws concerning taxation of scholarships and fellowships are complex and are outlined by the Internal Revenue Service. For more detailed information, consult your tax adviser.
  • The Scholarship Policy Committee reviews policies and procedures on an annual basis and reserves the right to make changes. 
  • SUNY Oneonta reserves the right to review, change or cancel awards. This includes, but is not limited to scholarship name, funding, or payment which could result from changes in student status, financial market conditions or legislative actions. The Fund Manager(s) may use discretion and personal judgment to ensure funds are available to as many students as possible.
  • SUNY Oneonta does not discriminate on the basis of race, sex, religion, national origin, age, disability or marital status in admissions, employment or treatment of students and employees.

Questions may be directed to:

Your Financial Aid Counselor