ALUMNI STEERING COMMITTEE

General Duties & Responsibilities

Note: All duties, responsibilities and activities will be in consultation with the College at Oneonta Office of Alumni Affairs and the EOP Department as represented by the EOP Alumni Coordinator, EOP Director, and Associate Director of Alumni Affairs. Each of the four positions has a two-year obligation, except for the Vice Chair who has a four-year obligation (the elected Vice Chair becomes Chair after two-years).

• Establishes  Network short and long-term goals

• Oversees correspondences with active network members including:

Ø      oversight of roster with contact information

Ø      oversight of meeting minutes

• Recruits more active members from all EOP graduates

• Schedules meetings of the Steering Committee and Network Membership and determines agenda

• Consults on development and maintenance of the Network website

• Seeks external financial support

 

Chairperson

• Provides sustained leadership

• Executes actions of Network

• Speaks on behalf of the Network

• Seeks input and prepares agendas for Steering Committee and Network meetings

• Acts as liaison with the EOP Department and College at Oneonta

 

Vice Chairperson

• Supports the leadership of the Chairperson

• Acts in place of the Chairperson when s/he is unavailable

• Other duties as requested by the Chairperson

• Confirms the final meeting agenda and brings it to meetings

• Succeeds the Chair in next term

 

Secretary

• Distributes tentative agenda two weeks prior to meetings and forwards changes to the Chair

• Keeps and distributes minutes

• Maintains electronic and hardcopy archives of agendas and minutes

• Takes meeting attendance

• Oversees a roster of membership including gathering updated contact information

• Releases scheduled updates to EOP Department secretary

• EOP department Alumni Coordinator will assist with all duties

 

Events Specialist

• Plans and implements off-campus Network events in collaboration with the Office of Alumni Affairs

• Collaborates with the Office of Alumni Affairs concerning Alumni Association events

• Organizes fundraising activities including one main event, annually, in cooperation with the Financial Officer and Office of Alumni Affairs

 

Financial Officer

• Maintains records of Network funds

• Processes financial activities (e.g. receipts, payables)

• Collaborates with the Events Specialist