Procedures for the Bias Act Response Team
The Bias Acts Response Team (BART) will meet on a biweekly basis throughout the academic year and on an as-needed basis during breaks.
1. When UPD receives a report of an act that may be a hate crime or a bias related act, an officer will contact the Vice President of Student Development or designee who will serve as team leader. If there is an identified target who is a College employee, the report will also be referred to the Affirmative Action Officer.
2. Upon receipt of a report, the team leader will send a letter to the individuals who have been identified as targets of the act to let them know that the team will review the report at their next meeting.
3. Employees who have responsibility for an area in which an incident occurred or relationship with a potential or identified target will be invited to the team meeting at which the incident will be discussed. Examples include: the RD for a hall in which graffiti was found; the RD for a student who is the identified target.
4. Team meeting:
a) UPD will provide a report of the act. If an office other than UPD receives the initial report, a representative from that office will provide it. Any action that has been taken (e.g., any investigation that has taken place, whether an arrest has been made or if there will be adjudication through the student judicial system) will also be reported.
b) If UPD has established that there has been no hate crime, the team will determine if the act is bias related. If there is an identified target or someone who feels targeted, the team will assign a contact person to them.
5. Follow up action:
a) The contact person will talk to the target(s) about safety issues and inform them about all of the services available to them. If there is an identified perpetrator, the contact person will review with the target(s) the options for going forward with adjudication.
b) If there is no identified target (e.g., graffiti in a hallway), a team member will be assigned to contact the reporter of the event and locate others who are related to the area in some way. The team member will collect information about those who may have been affected and will contact them to assess their needs.
6. Follow up in team meetings:
a) Everyone will provide updates re: actions taken.
b) As more information is available, the team will develop responses to the targets, community, or others who have been affected.
c) Assignments will be updated as needed.
7. Closing the case:
a) Team members will debrief about the event; the team leader will complete the written records. b) Records will be held in the Office of Student Development
8. Follow up:
a. At the end of each semester, the contact persons for each targeted individual or the team leader will follow up to see if the targeted individuals want to have additional action taken.