Grants Development Office

It is College policy that all proposals submitted by faculty and staff to external funding agencies must be cleared through the GDO for application through the Research Foundation of SUNY. Awards for proposals that have been submitted to external sponsors without assistance from the GDO and without securing the appropriate administrative approvals may not be accepted by the College (the official recipient of most awards).

Introduction to the National Science Foundation (.ppt)

New Faculty Orientation (.ppt)

Research & Sponsored Programs - We're Here to Help (.pdf)

Funding Searches 
We can help identify appropriate sponsors for specific projects. This is best accomplished when potential proposal writers work with the Grants Development Office during the early stages of proposal development, and provide a clear working idea of the project. The GDO also provides access and training to a variety of funding search tools, including the Foundation Directory Online and InfoEd's Sponsored Programs Information Network (SPIN).

Proposal Development
GDO staff provide assistance in all areas of proposal development, including interpreting requirements and guidelines, proposal drafting and editing, and formatting.

Grants Development / Sponsored Programs Routing Form (PDF)
This form is completed during proposal development in cooperation with the GDO.

Budgeting Assistance 
Initial development and review of any proposed project budget are handled by the Grants Development Office. Budgets are checked against appropriate guidelines for categories such as salaries and stipends, fringe benefit rates, and indirect costs. Budgets must be approved by Sponsored Programs prior to submission.

Sponsor Contact 
The Grants Development Office frequently contacts sponsoring agencies and organizations on behalf of the College and proposed projects, and may encourage project directors developing proposals to do the same.

We will complete all necessary forms, obtain the required institutional signatures and provide a transmittal letter which indicates campus support for the proposal. We have copies of standard certification forms needed for many federal grant applications.

Any duplication required in submitting a proposal will be accommodated. Proposals will be copied, collated, properly bound and disseminated, as needed. The Grants Development Office also covers the cost of transmitting the proposal to the potential sponsor (including overnight mail, Federal Express, and/or Certified Mail), and is responsible for mailing the proposal to the potential funding sources. The GDO also works in conjunction with Sponsored Programs to submit proposals online, as appropriate.

Campus Approval 
We will coordinate the process of requesting the approval of the Research Foundation's designated campus representative, which must be obtained before any proposal is submitted.

Administrative Support 
Upon being notified of a proposal's approval, the Grants Development Office staff works closely with Sponsored Programs to assure the smooth implementation of the grant. So-called "post-award" services include, but are not limited to: extensions of contract period, line item changes in the budget, contract negotiations, payroll, travel and purchasing, and monitoring of expenditures.