SOCIAL SECURITY NUMBER POLICY
STATE UNIVERSITY OF NEW YORK
COLLEGE AT ONEONTA
The New York State Legislature passed a law limiting the use of student Social Security numbers by all levels of public and private educational institutions. The legislation is effective July 1, 2001.
All faculty, staff and students at the College at Oneonta will be assigned a unique Oneonta identification number (Oneonta ID#).
The Oneonta ID# will be used on all reports or documents where Social Security Numbers had previously been used unless a Social Security Number is essential. For example, this legislation does not restrict the routine use of student Social Security numbers as permitted or required by law, in connection with such activities as admission and transfer of students, official transcripts, student employment, and the administration of student financial aid.
COLLEGE IMPLEMENTATION PLAN
The College converted to the Oneonta ID# for all students, faculty and staff on May 20, 2001.
Your Oneonta ID# will replace your social security number on class rosters, grade scan sheets, advisement documents and other reports.
You are strongly encouraged to learn your Oneonta ID# and use it in place of your social security number whenever you are conducting business with the College. If you choose, you may still use your social security number when conducting business with the College.
If you forget your Oneonta ID#, you will be able to receive services at the student service offices and access the Oneonta Web services with your social security number.
Your social security number will still be used when required by law (ie. Financial Aid).
Faculty have been instructed not to use your Oneonta ID# or any part of it to post grades. Please alert the Registrar if your Oneonta ID# is being used to post grades.
Everyone employed by the College has a record on the College database, along with his/her social security number.
All social security numbers have been replaced on Banner with a randomly generated ID number (Oneonta ID#) the same length as your social security number. This will make your social security number unavailable to Banner users.
Academic department secretaries will be given a listing of their faculty containing the faculty Oneonta ID#, for use when entering course schedules on Banner. Secretaries will also be able to search the database for a faculty member's Oneonta ID# using the faculty name. It will no longer be necessary to know a faculty member's social security number to schedule classes.
Faculty may obtain their Oneonta ID# inside the secure area of the Faculty Web Services page by clicking on Personal Information then, View Oneonta ID#.
Student Oneonta ID#'s will replace the social security numbers on class rosters, grade scan sheets, advisement documents and other reports distributed to departments.
Faculty must treat students' Oneonta ID# in the same manner as the social security number; e.g. they may not post grades using the Oneonta ID# or any part thereof.
The text on all paper forms which currently require social security number should be changed to Oneonta ID#.
Student service offices should now ask for the Oneonta ID# rather than the social security number.
The College encourages students to learn and use their Oneonta ID#. However, students may use their social security number when conducting business with the College, if they so choose.
Questions should be directed to Maureen Artale, College Registrar 436-3216.