INVENTORY THRESHOLD REVISION 7/28/2015
Effective July 28, 2015, the cost threshold for tagging movable equipment was raised. Under the new policy all new equipment particularly vulnerable to theft or loss costing $1,000 or more will be tagged and added to the inventory. Vulnerable equipment includes, but is not limited to, computers and related equipment. Unnumbered SUNY Oneonta “ownership” tags will be placed on new vulnerable equipment costing less than the $1,000 threshold. All other movable equipment costing $1,500 will be tagged for inventory.
SUNY Oneonta occasionally acquires equipment at no cost to the college e.g. via transfer from another SUNY or as a gift. If the fair market or replacement cost of this equipment meets the new cost thresholds, this equipment will remain on, or be added to, the equipment inventory.
When equipment is moved between buildings and/or between departments without notification to the Property Management Office the annual inventory process is unnecessarily complicated for the Departments involved and for Property Control. The otherwise positive outcome of any equipment audit is also jeopardized. When equipment has been or will be moved, notify the Property Management office immediately by email to William.Wood@oneonta.edu or Janet.Frankl@oneonta.edu or by memo to Willy Wood or Janet Frankl, Facilities Planning & Property Management. Provide the following information:
USING COLLEGE-OWNED EQUIPMENT OFF CAMPUS
Appropriate approval is required for off-campus use of College-owned equipment. Use this form to get approval. If you have questions contact Willy Wood or Janet Frankl by email: William.Wood@oneonta.edu or Janet.Frankl@oneonta.edu.Technology Services in Milne Library has independent authority to grant approval for equipment under its jurisdiction.
ADDING NEW EQUIPMENT TO EQUIPMENT INVENTORY
When making purchases using your SUNY Oneonta Visa card, ALWAYS send a copy of the purchase requisition, including the Visa document number, for EQUIPMENT purchases to Willy Wood in Property Management. Willy will determine if the equipment meets the criteria for inclusion on the equipment inventory. You can send via campus mail, email or fax to 2568. When equipment is purchased through our Purchasing Department, Property Management is routinely notified so items that meet the criteria can be added to the College’s equipment inventory. However, if your new equipment has not been tagged within 30 days of receipt, please contact Willy Wood or Janet Frankl by email to William.Wood@oneonta.edu or Janet.Frankl@oneonta.edu or by memo to Willy Wood or Janet Frankl, Facilities Planning & Property Management. Please include the Purchase Order or Visa document number. Your assistance will be appreciated!
Note: Storing furniture or equipment in hallways or service entrances, even temporarily, is NOT ALLOWED and is a violation of fire code regulations!
SURPLUS FURNITURENote: Storing furniture or equipment in hallways or service entrances, even temporarily, is NOT ALLOWED and is a violation of fire code regulations!
Request removal of surplus FURNITURE (desks, chairs, tables, file cabinets, book cases etc.) by submitting a Work Request via the Campus Work Request system.
Contact Willy Wood at ext. 3232 or Janet Frankl at ext. 3227 for further information regarding Property Management issues.