Copyright © 2014 by SUNY Oneonta
- 108 Ravine Parkway
- Oneonta, NY 13820
The College is required by the State Comptroller to maintain accountability for its equipment at all times. Beginning in August 2009 SUNY Oneonta has maintained inventory records on ALL NEW computers REGARDLESS OF COST. Inventory records are maintained for other equipment particularly vulnerable to loss or theft with an original cost of $500 or more and other moveable equipment with an original cost of $1,500 or more.
When equipment is moved between buildings and/or between departments without notification to the Property Management Office the annual inventory process is unnecessarily complicated for the Departments involved and for Property Control. The otherwise positive outcome of any equipment audit is also jeopardized. When equipment has been or will be moved, notify the Property Management office immediately by email to William.Wood@oneonta.edu or Janet.Frankl@oneonta.edu or by memo to Willy Wood or Janet Frankl, Facilities Planning & Property Management. Provide the following information:
USING COLLEGE-OWNED EQUIPMENT OFF CAMPUS
Appropriate approval is required for off-campus use of College-owned equipment. Use this form to get approval. If you have questions contact Willy Wood or Janet Frankl by email: firstname.lastname@example.org or email@example.com.Technology Services in Milne Library has independent authority to grant approval for equipment under its jurisdiction.
ADDING NEW EQUIPMENT TO EQUIPMENT INVENTORY
When making purchases using your SUNY Oneonta Visa card, ALWAYS send a copy of the purchase requisition, including the Visa document number, for EQUIPMENT purchases to Willy Wood in Property Management. Willy will determine if the equipment meets the criteria for inclusion on the equipment inventory. You can send via campus mail, email or fax to 2568. When equipment is purchased through our Purchasing Department, Property Management is routinely notified so items that meet the criteria can be added to the College’s equipment inventory. However, if your new equipment has not been tagged within 30 days of receipt, please contact Willy Wood or Janet Frankl by email to William.Wood@oneonta.edu or Janet.Frankl@oneonta.edu or by memo to Willy Wood or Janet Frankl, Facilities Planning & Property Management. Please include the Purchase Order or Visa document number. Your assistance will be appreciated!
All departments should direct requests to have surplus computers or related equipment removed from your department to Mark English, Manager – Technology Services via memo or email Mark.English@oneonta.edu with copy to Willy Wood & Janet Frankl William.Wood@oneonta.edu or Janet.Frankl@oneonta.edu. Computer hard-drives will be reformatted, insuring removal of any sensitive information, & the equipment will be evaluated for possible reassignment to another department on campus. Direct surplus requests for non-computer equipment to Willy Wood or Janet Frankl. Include the following data on all surplus requests: