Equipment Moves

MOVING EQUIPMENT

The College is required by the State Comptroller to maintain accountability for its equipment at all times. As of August 2009 SUNY Oneonta has maintained inventory records on ALL NEW computers REGARDLESS OF COST. Inventory records will continue to be maintained for other equipment particularly vulnerable to loss or theft with an original cost of $500 or more and other moveable equipment with an original cost of $1,500 or more. When equipment is moved between buildings and/or between departments without notification to the Property Management Office the annual inventory process is unnecessarily complicated for the Departments involved and for Property Control. The otherwise positive outcome of any equipment audit is also jeopardized. When equipment has been or will be moved, notify the Property Management office immediately by email to woodw@oneonta.edu or frankljl@oneonta.edu or by memo to Willy Wood or Janet Frankl, Facilities Planning & Property Management (no other address required). Provide the following information:

· Description (computer, printer, monitor, etc.)
· SUNY-Oneonta decal number
· Manufacturer's serial number
· Previous location
· New location

USING COLLEGE-OWNED EQUIPMENT OFF CAMPUS

Appropriate approval is required for off-campus use of College-owned equipment. Use this form to get approval. If you have questions contact Willy Wood or Janet Frankl by email: woodw@oneonta.edu or frankljl@oneonta.edu.Technology Services in Milne Library has independent authority to grant approval for equipment under its jurisdiction.

ADDING NEW EQUIPMENT TO EQUIPMENT INVENTORY

In most instances Property Management is routinely notified of new equipment purchases so items that meet the criteria can be added to the College’s equipment inventory. Occasionally, however, a piece of equipment that should be added to the inventory does not come to the attention of the Property Management department. If your new equipment has not been tagged within 30 days of receipt, please contact Willy Wood or Janet Frankl by email to woodw@oneonta.edu or frankljl@oneonta.edu or by memo to Willy Wood or Janet Frankl, Facilities Planning & Property Management (no other address required). Your assistance will be appreciated!

SURPLUS EQUIPMENT

All departments should direct requests to have surplus computers or related equipment removed from your department to Mark English, Manager – Technology Services via memo or email englisme@oneonta.edu with copy to Willy Wood & Janet Frankl by email to woodw@oneonta.edu or frankljl@oneonta.edu . Computer hard-drives will be reformatted, insuring removal of any sensitive information, & the equipment will be evaluated for possible reassignment to another department on campus. Direct surplus requests for non-computer equipment to Willy Wood or Janet Frankl. Include the following data on all surplus requests:

· Description (computer, printer, monitor, etc.)
· SUNY-Oneonta decal number
· Manufacturer's serial number
· Condition
· Current location

Contact Willy Wood at ext. 3232 or Janet Frankl at ext. 3227 for further information regarding Property Management issues.