Car Rentals
Employees may rent a vehicle for College-related travel through the following New York State contract vendors:
Enterprise Rent-a-Car, 86 W. Broadway, Oneonta
Hertz Corporation, 195 Oneida Street, Oneonta
Vehicles may be reserved online or by telephone. For reservations with Hertz, the Corporate Discount Program (CDP) number listed below must be submitted for state contract pricing.
Important Considerations:
- These rental agreements are only available for College-related travel
- Damage waiver insurance is already included in the rental price for all domestic rentals and should not be accepted as part of the reservation
- Standard or mid-sized cars should always be requested unless the number of passengers or nature of the trip dictates otherwise and pre-approval is granted by the Account Manager
- “Extras” such as GPS devices and satellite radio will not be funded from College accounts and will not be reimbursed
- Note the amount of gas in the car when leaving the rental location and return the car with the same amount of gas (or as close as possible). Be sure to obtain receipts for reimbursement for gas purchases. If returning from a trip between the hours of 6am-3:30pm (M-F) the campus gas pump can be accessed to refill the vehicle. A PIN is required to do this. Email Darlyn Polli or call x3053 BEFORE your trip to obtain the PIN. The PIN works in conjunction with a pump key available at the MOC garage office.
- One-way rentals at participating locations (including most airports) are available at no additional cost if the trip is less than 500 miles; concession/surcharge fees may apply at some airports
- Hertz offers a campus drop-off service for Hertz Gold Club members (click here to enroll). Your vehicle and keys will be available for pick up at UPD and can be dropped off there after the trip. Important: you must confirm your membership in person at the Hertz office before drop-off services can be used.
- E-Z Pass service is available in Hertz vehicles. A shield box is affixed to the windshield. Remove the transponder that covers the box to enable the service. A daily fee plus the cost of tolls will be added to the rental cost.
Contact Information for Reservations
Enterprise
Online : click here
By Telephone: 607-433-1000
Hertz
CDP Code: 58686
By Telephone: 607-433-8755
Online: www.Hertz.com (accepting online reservations beginning 10/3/11)
- Check “I have a discount” box
- Check “I am a corporate customer”
When the reservation is made, a confirmation number will be assigned. A Purchase Requisition, including the confirmation number, must immediately be submitted to the Purchasing Office, Netzer 218. Reservations confirmed through the Purchasing Office will be charged to the proper department account via the college's VISA card.
Reservations that are not confirmed with a Purchase Requisition from the Purchasing Office will not be charged to the College's VISA card. The employee will be expected to pay at the completion of the rental process and the employee will be reimbursed per the College travel reimbursement procedures.
Please direct questions or concerns about car rentals to the Office of Finance and Administration, 607-436-2081.
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