Accounts Payable

Mileage Rates

The IRS announced effective January 1, 2012, the standard mileage reimbursement rate will be 55.5 cents per mile. This is unchanged from the mid-year adjustment that became effective July 1, 2011.

Employees will be reimbursed a maximum mileage rate for the authorized use of personally owned vehicles, regardless of the number of passengers, as follows:

Security Services Unit (01), UUP (United University Professionals) (08), SUNY Management Confidential (13) and other unrepresented employees (non-employee)
- 55.5 cents per mile (IRS standard allowance).

Professional, Scientific and Technical Services Unit (05)
- 55.5 cents per mile for the term of the bargaining agreement.

Administrative Services (02), Institutional Services (04), Operational Services (03)
- 55.5 cents per mile.

This rate is set by the IRS and can increase or decrease on an annual basis.

A statement of Automobile Travel (AC 160) must be attached to the voucher to support all claims for mileage reimbursement. If mileage is between the official station and the transportation terminal, the traveler is allowed all expenses incurred.

The official station of an employee is normally used to determine the mileage to and from a destination. However, as of October 1, 1998, employees are reimbursed for actual personal mileage amounts incurred in going to and from a work site other than their official station.

Travel must be by the most direct route possible and in the best interest of NYS. Any mileage claims exceeding these amounts should be explained.