Accounts Payable

Air Travel Policies

The OSC (Office of the State Comptroller) now allows SUNY Oneonta to offer two choices of procedure when booking airfare for college business travel. These procedures are effective July 29, 2009. Regardless of the choice of procedure, the policy of requiring approval prior to the purchase of the airfare remains in effect.

There are two ways of booking air travel:

• Purchase airfare with the College’s Central Travel Account (CTA). (The flights are charged directly to the college’s credit card)
• Purchase airfare using personal funds such as a credit and/or debit card and receive reimbursement for airfare after return from trip and submission of travel documents.

These procedures apply to travel by State employees on State-funded College business. Travel by candidates and guest speakers is not affected by this change. State travel includes reimbursement from regular departmental accounts, IFR (Income Fund Reimbursable) accounts, DIFR (Dormitory Income Fund Reimbursable), SUTRA (State University Tuition Reimbursement Account), and all Sate-sponsored professional development funds (e.g. UUP (United University Professionals)), Development awards, Drescher awards, etc). Airfare reimbursed by non-state funds, Research Foundation, College Foundation, or OAS, is not covered by these procedures, and will continue to be reimbursed as present.

Air Travel Procedures