New York State Statewide Financial System


New York State has been working with all state agencies for the transition to the new Statewide Financial System (SFS) Program. This is a New York State government initiative to replace its over 25-year old Central Accounting System and several agency financial management systems with one integrated, statewide system in which all state agencies will eventually conduct their business.

Vendors (including cooperating teachers) that do business with SUNY Oneonta need to be registered with the Vendor Management Unit (VMU) of the SFS. The most efficient way for us to do this is to have you complete the enclosed W-9. Although you are partnering with SUNY Oneonta as a cooperating teacher, your compensation is processed through the New York State Central System and not locally at SUNY Oneonta.

Thank you for your cooperation in completely filling out the W-9 and returning it to the Field Office as soon as possible.

Directions for completing the Substitute Form W-9

Part I: Vendor Information

  1. Enter your name
  2. Leave blank
  3. Select “other”

Part II: Taxpayer Identification Number & Taxpayer Identification Type

  1. Enter your Social Security Number
  2. Select “Social Security Number”

Part III: Address

  1. Enter home address
  2. Enter home address again

Part IV: Exemption from Backup Withholding and Certification

  • Sign, Print your name, enter date, enter phone number, and enter email address

Part V: Contact Information – Individual Authorized to Represent the Vendor

  • Enter your name as the “Contact Person”
  • “Title” leave blank
  • Enter your email address
  • Enter phone number

Mail or fax the completed W-9 to SUNY Oneonta, Office of Education Advisement and Field Experience.