Oneonta’s Ground Rules for Assessment of the Major
- Programs are expected to evaluate student learning annually to determine
if the program’s and College’s goals and mission are being
met. (The College’s Departmental Annual Report format has been
edited to reflect better that faculty regularly monitor and analyze
- At least every seven years, according to the schedule established
by Oneonta’s Provost, programs must complete for SUNY System
Administration an assessment of their undergraduate academic major
programs. (Note that the review required for SUNY is that of undergraduate
academic programs (majors) rather than of departments. MSA
expects assessment of both undergraduate and graduate programs.)
Programs should identify two potential external reviewers
and two alternates and submit their names and curriculum vita to their
Dean no later than the first week in October of the academic
year during which the site visit will be scheduled. Faculty should
select external reviewers that they believe are well qualified by virtue
of their credentials, teaching experience, and/or previous experience
as a program reviewer. Faculty
may wish to consider persons with experience in institutions of similar
size and mission, those with adequate time to devote to the review, and
those who can communicate comfortably with Oneonta’s faculty. If
appropriate, the same reviewer can review more than one program. Only one reviewer
should be currently employed in New York.
- Travel arrangements
- Transportation – per College policy http://www.oneonta.edu/admin/acctspayable/toc.asp:
- Departments should make every effort to identify reviewers who
can conveniently use ground transportation to travel to Oneonta
from contiguous states and/or Canadian provinces close to New York.
- Reviewers will need to make their own travel arrangements, including
the booking of any necessary air travel. If air travel is necessary,
the reviewer should apprise the Department Chair of the fare prior
to booking a reservation. The Chair must seek approval from
the Provost prior to approving air travel. (Receipted expenses
will be reimbursed when the review has been completed and the report
- Reviewers will be required to furnish receipts for all travel
and lodging expenses and to complete a Travel Voucher and, if necessary,
a Statement of Automobile Travel (AC160).
- The cost of any essential rental vehicle must be prudent and
reasonable to adequately provide for the needs of the reviewer.
- If the reviewer travels via a personal vehicle, the reimbursement
for mileage will be at the NYS established personal car mileage
- Tolls and parking are reimbursable expenses if the reviewer submits
the required receipts.
- The Department Chair must complete a Standard Voucher and attach
a copy of the letter from the reviewer confirming that the review
will take place. The reviewer should sign the completed Voucher at
the conclusion of the site-visit. Lodging during the review.
- The Department Chair should contact the President’s secretary
(x2500) to determine if on-campus housing is available for reviewers
requiring overnight accommodations.
- If housing in campus facilities is not available, the Department
Chair should contact the Office of Institutional Assessment & Effectiveness (O.I.A.E.) secretary (x2844) for
the names of local facilities able to provide tax-exempt lodging
at the State rate. Please provide the Secretary the reviewers’ names,
dates of arrival/departure and preference for smoking or non-smoking.
(Although only the reviewer’s expenses are covered, please
provide the O.I.A.E. Secretary with the number in the reviewer’s
- The Secretary will make a tentative reservation for the reviewer
and follow up by sending a signed purchase order to Purchasing.
Purchasing will then fax a confirmation P.O. to the hotel and the
hotel will bill the College directly.
- The reviewer cannot be reimbursed for lodging expenses in excess
of the NYS government per diem rate for that geographic area.
- Meals - Per College policy, the reviewers’ meal expenses
are not reimbursable.1
- Honorarium - the maximum honorarium paid to each reviewer is established
by the Provost and currently cannot exceed $600.
The resources available to support these efforts are finite
and all expenditures must be approved by the Dean prior
to the commitment of or expenditure of College resources.
must submit a budget (See Appendix C for a sample) to their Divisional
Dean for approval by the first week in October of the academic
year during which the review will occur.
- Costs associated with
any of the reviewer’s personal plans,
that is, traveling with a companion or extending the stay beyond
the time frame of the review will not be paid or reimbursed by
- Reviewer’s report
The written report submitted by the reviewer
must address the program areas as outlined by the Department chair
when the review is confirmed.
- The written report should be received from the reviewer within
two to three weeks unless otherwise specified by the Department chair
when the review is confirmed. The Department Chair should
send written notification to the Provost after the report has been
received, so that the Honorarium payment may be issued.
1Current New York State