The files provided by faculty members in support of their requests for contract renewal, tenure appointment and/or promotion are to be submitted as a portable document format (PDF) file. Instructions for creating and uploading the file are found below in section III. The faculty member is responsible for uploading the PDF file by the date specified in the Administrative Calendar.
II. Paper Recommendations
A binder containing all original (paper) copies of the recommendations must be maintained and transferred to each subsequent level of evaluation. For requests for continuing appointment and/or promotion, the binder will also contain original signed copies of internal and external letters of support. The binder can also contain other supporting material that cannot easily be included in the PDF file such as books, music CDs and images of works of art. If this type of material is included in the binder, the faculty member should insert a bookmark at the end of the PDF file and provide a list of the supporting material included in the binder.
At each stage of the review process, original copies of the recommendations of the Dean’s Advisory Committee or the Promotion and Tenure Committee, the dean, the provost and the president will be added to the binder. Prior to the president’s review, the faculty member will have five days in which to review the contents of the binder and the PDF file.
At the end of the review process, original copies of all letters of recommendation including the letters from the department personnel committee, the department chair, recommendations of the Dean’s Advisory Committee or the Promotion and Tenure Committee, the dean, the provost and the president will be retained by Human Resources for the permanent record. The binder will be returned to the employee.